FULL COUNCIL

FULL COUNCIL

Membership:

All twelve members of the council.

Purpose of the committee

The full council will consider matters of policy, planning, strategy, statutory requirements, and issues having major impact on the parish.

Aims and objectives

The role of the Council is as follows:

  • To oversee the management and administration of the council
  • To consider and approve matters of council policy
  • To issue the Annual Precept to Dartford Borough Council
  • To consider and approve any financial borrowing
  • To approve any expenditure from reserves or CIL
  • To approve end of year accounts and Annual Return
  • To authorise payment of council invoices
  • To review, and amend if necessary, Standing Orders, Financial Regulations and Terms of Reference for committees
  • To fix the annual calendar of meetings for the council and committees
  • To fill member vacancies (in the case of co-option) occurring on the council or its committees
  • To appoint or nominate persons to outside bodies or organisations
  • To consider employment issues (except remuneration) relating to the Clerk
  • To approve delegation of powers to the Clerk or other appropriate officer
  • To consider planning applications, not dealt with under officers delegated authority
  • To consider any matters in connection with Data Protection or Freedom of Information Legislation
  • To resolve the award of grants to local organisations
  • To resolve the award of tenders
  • To resolve changes in salaries and employment terms for Council staff
  • Any other matter not specifically within the remit of any committee of the council

Meeting arrangements and frequency

Meetings will be held five times per year. A calendar will be agreed at the annual council meeting. Election of the chairman will be the first business of annual council meeting. The Clerk or other appropriate officer will record meetings. Meetings will begin at 7.00pm unless otherwise stated on the agenda. Standing orders on rules of debate and on interests of members in contracts or other matters shall apply.

Quorum
A minimum number of five members (or one-third) are required for decision-making purposes in line with council Standing Orders.

 STRATEGY & FINANCE COMMITTEE

 

Membership:

Eight members of the council – Chairman, Vice Chairman, plus six.

Purpose of the committee

The Strategy & Finance Committee will oversee the administration of all matters relating to council finance and audit that does not fall under the full council. The Committee will undertake an advisory role in support of development of council strategy, policy and activity. The Committee will undertake delegated responsibility to provide oversight to council capital development schemes.

Aims and objectives

The role of the Committee is to consider and approve issues relating to:

  • Project Monitoring for Council Projects including;
    • Stone Recreation Ground Masterplan
    • Strategic Plan
    • Decarbonisation strategy – Carbon Neutral by 2030
    • Claire Tiltman Centre
    • Stone Parish Neighbourhood Plan
    • Tree Year Plan
  • Fixed assets/asset management
  • To monitor council CIL expenditure and receipt
  • To provide oversight of the Strategic Plan and its objectives
  • Fees and charges associated with council facilities
  • Strategic review of Lizzies Café

The Committee will consider and make recommendations to the full council on:

  • Draft of the annual budget and precept amount in time for approval at the full council meeting in January as per council Financial Regulations
  • Any review or amendments of Financial Regulations, Standing Orders or Terms of Reference relevant to this committee
  • New national and local government initiatives and changes in legislation that provide opportunities to increase the council’s delivery of community benefits.

Meeting arrangements and frequency

Meetings will be held four times per year, with Extraordinary meetings called as necessary during live projects. A calendar will be agreed at the annual council meeting. Election of the chairman will be the first business of annual council meeting. The Clerk or other appropriate officer will record meetings. Meetings will begin at 7.00pm unless otherwise stated on the agenda. Standing orders on rules of debate and on interests of members in contracts or other matters shall apply.

Quorum

A minimum number of three members (or one-third) are required for decision-making purposes in line with council Standing Orders.

COMMUNITY ENGAGEMENT & EVENTS COMMITTEE

 

Membership:

Eight members of the council – Chairman, Vice Chairman, plus six.

Purpose of the committee

The Community Engagement & Events Committee will oversee the engagement in the Parish. This will include youth services, elderly and vulnerable engagement, community safety and events. The Committee will focus on the Strategic Plan objective of a Safe and Healthy Community.

Aims and objectives

The role of the Committee is as follows:

  • To oversee delivery of the council’s youth services
  • To oversee management and administration of council events including: Stone Fete; Remembrance Service; Christmas Lights Switch-on; Seniors Tea & cake mornings and any other ad-hoc civic or community event
  • To oversee delivery of community support including:
    • Continued Covid 19 support
    • Bridging the digital divide
    • Helping overcome loneliness
    • Helping overcome unemployment
  • To receive and work with other local bodies to provide support including:
    • Kent Police
    • KCC Wardens
    • Kent Youth Services
    • Kent Wildlife
    • Elderly services

Meeting arrangements and frequency

Meetings will be held four times per year. A calendar will be agreed at the annual council meeting. Election of the committee chairman will be the first business of the initial committee meeting. The Clerk or other appropriate officer will record meetings. Meetings will begin at 7.00pm unless otherwise stated on the agenda.

Standing orders on rules of debate and on interests of members in contracts or other matters shall apply.

Quorum

A minimum number of three Committee members are required for decision-making purposes.

PEOPLE & PERFORMANCE COMMITTEE

 

Membership:

Six members of the council – Chairman, Vice Chairman, plus four.

Purpose of the committee

The People & Performance Committee will oversee management of matters relating to council employees in line with relevant legislation and the council’s employment policies.

Aims and objectives

The role of the Committee is to consider and approve issues relating to:

  • Training & Development for Staff and Members
  • Inclusion & Diversity
  • Employee performance targets
  • Consultation at stage 3 of the council’s Sickness Absence Policy
  • Consultation at stage 4 of the council’s Capability Policy

Hearing Panels

Three members of the committee will make up, as necessary, a panel required to hear:

disciplinary hearings for employees other than the Clerk

  • The decision of the panel, including dismissal, will be binding and will not require additional ratification by either the People & Performance Committee or the Full Council.
  • In the case of an appeal, three members of the council that have not played any part in the initial investigation or disciplinary hearing will be called upon to convene an appeal hearing.

Delegated Authority

Under section 101 of the Local Government Act 1972, the Clerk in consultation with either the Chair of the Committee or Chairman of the Council has delegated power for the following:

  • annual appraisals/performance reviews
  • informal disciplinary action
  • stages 1-4 of the council’s capability policy
  • stages 1-3 of the council’s sickness absence policy
  • recruitment selection
  • confirmation in post following probationary periods

The Committee will consider and make recommendations to the full council on:

  • staffing restructure leading to potential redundancy/redeployment of employees

any matters resulting in changes to employment terms and conditions

Meeting arrangements and frequency

Meetings will be held four times per year. Election of the committee chairman will be the first business of the initial committee meeting. The Clerk or other appropriate officer will record meetings. Meetings will begin at 7.00pm unless otherwise stated on the agenda. Standing orders on rules of debate and on interests of members in contracts or other matters shall apply.

Quorum

A minimum number of three Committee members are required for decision-making purposes.

DELEGATION ARRANGEMENTS FOR PLANNING OBSERVATIONS TO COUNCIL OFFICERS 

 
  • Response to planning applications received after the date of agenda dispatch where the consultation expiry falls before the next council meeting
     
  • Response to minor planning (and retrospective) applications including: erection of conservatory, porch, side and rear extensions, loft conversion and garden outbuildings
     
  • Response to minor applications affecting Crossways Business Park and Bluewater (major applications affecting local infrastructure or significant development of these sites will be considered by the full council)
     
  • Response to planning applications requesting permission for advertising, erection of signs, banners and illuminated boards
     
  • Response to any minor variations of conditions or reserved matters for permitted applications