STONE PARISH NEIGHBOURHOOD PLAN
Minutes of the Stone Parish Neighbourhood Plan Directors Meeting held on
 Monday 18 July 2016, 7.30pm at the Boardroom, Stone Pavilion, Hayes Road, Stone DA9 9DS
DIRECTORS PRESENT:
P Winchester (Chairman),
D Bartlett, K Clark,
R Hogg,
G Johnson,
M Mitchell
and J Thomas
IN ATTENDANCE:
E Mote – Council Coordinator
120/07/16NP:
APOLOGIES
Apologies for absence were received from J Burrell, C Olney, C Pearce, J Schofield, S Thredgle and V Winchester.
The Chairman reported the resignation of J Mote from the committee.
121/07/16NP: DECLARATIONS OF INTEREST
No declarations of interest were received.
122/07/16NP: TO APPROVE MINUTES OF THE STONE PARISH
NEIGHBOURHOOD PLAN DIRECTORS MEETING HELD ON MONDAY 20 JUNE 2016
Directors resolved to approve the minutes for the meet
ing held on Monday 20 June 2016 with the following
amendments:112/06/16NP: K Elliott had been recorded as present at the meeting but apologies had been previously received and 115/06/16NP: The Chairman requested the following addition: VW and RH provided Directors with the vision object in respect of trees and open spaces, with an objective justification on trees. At this juncture, J Thomas reported on the forthcoming Parish & Borough Forum to be held at Dartford Borough Council in October. A tree planting and air pollution item has be proposed for discussion at the meeting and it’s possible that NP Directors may be able to attend as public to hear this debate. JT will advise further.
123/07/16NP: TO DISCUSS ANY MATTERS ARISING FROM PRE VIOUS MINUTES NOT ON THE AGENDA
There were no matters arising which were not covered as part of the agenda.
124/07/16NP: SCOPE & CONTENT OF NEIGHBOURHOOD PLAN
(a)
To receive Director feedback in respect of Stone Fete activities
Directors in attendance at Stone Fete were pleased to report that the vast majority of the public werein support of the Stone Neighbourhood Development Plan.
Members thanked G Johnson for providing the pop-up venue and for the time he, and fellowDirectors, spent operating the stand.
(b)
To discuss youth engagement prior to submission of draft plan K Clark is liaising with Gateway and Stone St Marys schools. The Chairman confirmed a total of 300 questionnaires had been completed with Gateway & Brent processing results directly via the school. The Chairman was pleased to report an overall total of 700 responses to date. Flyers will also be distributed in order for parents to participate in the survey. G Johnson and K Elliot will be working with uniformed groups but the summer holidays may impact on receiving completed surveys within the designated timeframe.
(c)
To consider revised timeframe in respect of outline plan submission
Document12
12 August was confirmed for consultation run time withfour weeks to analyse results. 9 September was the date scheduled for data compilation. The September meeting is not due to take place until 26 so it was suggested that an interim meeting may be required to analyse whether data is sufficient to support drafting the plan, or whether any furtheractivity would have the benefit of strengthening response data.
Once an initial draft of the plan has taken place by 8 October, it will be handed over to the relevant consultant for final edit. The time allocated for thi s should be no more than 5 working days, but this part of the process has been given a three-week window.
The committee agreed to schedule a further meeting for around mid-October. The final draft plan would then be presented to Stone Parish Council for resolution ahead of formal submission to the Borough. The next stage of the process then takes between 28-40 weeks with the planning authority initially looking to confirm compliance with policy and core strategy. Directors were advised that Neighbourhood Plan Directors may indicate a preferred independent planning inspector to undertake the required plan inspection. Th is final part of the process will take place
between 26 May and 24 July 2017. After this stage, and assuming the plan meets all the requirements, a referendum would be held.
125/07/16NP: CONCLUDE ITEMS FOR THE NEXT AGENDA
Attendance of D Stock, Director of Transformational Change at Clinical Commissioning Group to discuss with Directors, the Stone Neighbourhood Plan’s Health & Wellbeing Plan Objective.
Members would also keen to receive an update in respect of Stone Lodge from Dartford BoroughCouncil.
The Chairman thanked those present for their attendance before closing the meeting at 20:30.