Minutes Published: Minutes of the Stone Parish Neighbourhood Plan Directors meeting held on Tuesday 22nd September 2015 2015

STONE PARISH NEIGHBOURHOOD PLAN

Minutes of the Stone Parish Neighbourhood Plan Directors Meeting held on Tuesday 22 September 2015, 7.30pm at Stone Baptist Church, Hillhouse Road, Stone DA2 6HQ

 

DIRECTORS PRESENT:      P Winchester (Chairman), J Burrell, G Johnson, J Mote, C Olney, C Pearce, J Schofield, J Thomas, and V Winchester

 

IN ATTENDANCE:          E Mote – Council Coordinator for Stone Parish Council

 

VISITORS:                         G Dillaway – Land Logical

                                                K Elliot – Parish resident

 

44/09/15NP:    APOLOGIES 

Apologies for absence were received from Councillor Directors’ K Kelly & S Thredgle and N Katz from Land Logical.

 

45/09/15NP:    DECLARATIONS OF INTEREST

No declarations of interest were received.

 

46/09/15NP:    TO APPROVE MINUTES OF THE STONE PARISH NEIGHBOURHOOD PLAN DIRECTORS MEETINGS HELD ON WEDNESDAY 26 AUGUST AND WEDNESDAY 2 SEPTEMBER 2015

The minutes were approved by the committee with the following amendments:

  • The minutes of the meeting held on Wednesday 26 August 2015, agenda item 40/08/15NP (1): PROCEDURE, paragraph 9 read: However continued to reign regarding the respective roles and responsibilities of elected members, to show support for both the required process and the resident directors that have committed to assisting production of the neighbourhood plan; and those of appointed neighbourhood plan directors to have regard to the expectation of the parish council to be fully informed of events and to be considerate of referral to the council, if necessary, of any items that may be contentious. This section should have read: However disagreement continued to reign regarding the respective roles and responsibilities of elected members, to show support for both the required process and the resident directors that have committed to assisting production of the neighbourhood plan; and those of appointed neighbourhood plan directors to have regard to the expectation of the parish council to be fully informed of events and to be considerate of referral to the council, if necessary, of any items that may be contentious.
  • Councillor Director C Pearce was omitted from the Directors Present section but was in fact in attendance at the meeting held on Wednesday 26 August 2015
  • The minutes of the meeting held on Wednesday 2 September were recorded as being held at Stone Pavilion but were actually held at Stone Baptist Church

 

47/09/15NP:    TO DISCUSS ANY MATTERS ARISING FROM PREVIOUS MINUTES NOT ON THE AGENDA

There were no matters arising from the previous minutes.

 

48/09/15NP:   PROCEDURE

  • To consider nominations for new Directors and resolve appointments as appropriate

The meeting welcomed parish resident Kevin Elliot who expressed interest in becoming a Director of the Stone Neighbourhood Plan.  The Chairman thanked Kevin for his interest and the group discussed and confirmed his appointment accordingly.

 

The Chairman had received written communication from Stone Parish Council Member M Mitchell who confirmed interest in directorship.  J Mote was keen to gain the groups views regarding the selection process for new Directors as it was agreed that some criteria should exist to support appointments.  Following discussion, the Chairman confirmed that nominations for Directors would either be tabled from existing Directors or via self-nomination/applications from interested parties, which would be formally considered at Neighbourhood Plan Directors meetings.

 

J Thomas confirmed it would be desirable for all community groups to be represented as part of the Neighbourhood Plan to meet basic conditions and ensure inclusivity in plan proposals.  G Johnson thought Directors should also consider the dynamics of the current group and make selections based upon experience and ability.  Prospective Directors expressing an interest in joining the group would be invited to forthcoming consultation events and would be requested to prepare a statement highlighting the skills and experience they would bring to the role.

 

The Chairman requested members consider any relevant nominees and for contact to be made by sponsor Directors to invite nominees to be proposed for appointment at the next meeting.

 

 

  • To note parish council resolution regarding periodic review of Terms of Reference for Stone Neighbourhood Plan Directors

The meeting noted that Stone Parish Council had resolved to make no changes to the periodic review of Terms of Reference from Stone Neighbourhood Plan Directors at its Full Council meeting held on Wednesday 9 September 2015.

 

49/09/15NP:    SCOPE & CONTENT OF NEIGHBOURHOOD PLAN

  • To conclude dates, venue facilities and content for forthcoming public consultation exercises through dissemination of the Neighbourhood Plan working party

J Thomas asked the meeting to note the cancellation of consultation events scheduled for 24 and 25 September and confirmed dates, times and venues for forthcoming events as:

Friday 16 October, 7-9pm at Stone Pavilion

Saturday 17 October 2-4pm at Stone Pavilion

Friday 23 October, 7-9pm at Dartford Judo Club

Saturday 24 October, 2-4pm at Dartford Judo Club

 

It was confirmed that events would be advertised to the local community via usual communications methods including door drop, press release and social media.  It was suggested that ideas for content could be based around classic films with four topic areas covering:

 

Planes, Trains & Automobiles – this section will be aimed at incorporating activities and discussion regarding roads, traffic and parking.  It will also look at the effects on planning policies and should include: parking spaces for new homes; car ports; pavement widths, road widths, traffic calming measures plus consideration for access to shops and local amenities.  Suggested solutions for local hotspots could be identified in conjunction with resident views. Also areas of tree planting should be considered to aid air pollution.  Permeability of all development areas should be taken into consideration during planning stages.

 

Animal Farm – this area would concentrate on recreational amenities and also include car parking facilities; nature park; leisure services for toddlers through to young adults.  Suggestions may include provision for basketball court, skate park etc.  Use of a RAG (red, amber, green) reporting system may provide indication to ascertain community opinion. Strategic placement of activity areas should be taken into account in terms of safety and crime prevention.

 

Metropolis (or alternative title) – this area would seek resident views on housing development, including design, density, and tenure, to get a feel for local preferences.  It was thought that visual aids in the form of existing developments would be effective to draw comparisons and determine community views and requirements.  The consultation process should seek to ask what current issues and obstacles exist in terms of accommodation provision, whether rented or owned.  Again a RAG reporting system could be put into practice for this exercise.  Indicating sites eligible for possible housing development may help to indicate whether residents would support or object to such proposals.

 

The Good, The Bad and The Ugly – previous consultation events have asked residents what makes them feel is good, bad or ugly about Stone. A flag mapping activity, enabling more detailed comments would further support this section.

 

Generally the existing questionnaire can also be expanded, defined or tailored to individual groups in order to give depth to answers as time progresses.

 

A rota will be drawn up to ensure Director’s availability and guarantee fair distribution of time is allocated at the forthcoming public consultation events.  The parish office will produce reusable graphics for events.

 

G Johnson proposed rolling-out events off-site in order to take them out into the community.  J Schofield enquired as to the possibility of using a mobile unit at this stage.  It was thought that this idea would naturally progress during the consultation process.

 

Collation of neighbourhood plan policies contained in adopted plans is currently in progress to inform directors of policies felt desirable for inclusion in plans in other neighbourhood areas. It was felt this information would aid consideration of similar policies relevant to the Stone Neighbourhood area.  It was agreed the ultimate aim for the Neighbourhood Plan would be to consider all issues in order to formulate a cohesive strategy for improvement, whether through developer contributions/strategic investment or via non-planning council action.  The group would be looking to achieve a preliminary vision following this round of public consultation on which to base a first draft for subsequent consultation to finalise.

 

50/09/15NP:   COMMUNICATIONS 

  • To execute draw for public entries received in respect of the Neighbourhood Plan free entry draw following Stone Fete 2015

The draw was carried out to determine winners of an iPad Air and luxury hamper following the Stone Neighbourhood Plan sign up exercise held in conjunction with Stone Fete. The parish office would inform winners and organise collection of prizes.

 

51/09/15NP:    TO CONCLUDE ITEMS FOR THE NEXT AGENDA

No items were proposed for inclusion on the next agenda.

 

 

There being no further business The Chairman thanked those present for their attendance and closed the meeting at 9:36pm.

2021-03-23T13:14:17+00:00

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