Minutes Published: Minutes of the Stone Parish Neighbourhood Plan Directors meeting held on Monday 26th September 2016

STONE PARISH NEIGHBOURHOOD PLAN

Minutes of the Stone Parish Neighbourhood Plan Directors Meeting held on Monday 26 September 2016, 7.30pm at the Boardroom, Stone Pavilion, Hayes Road, Stone DA9 9DS

 

DIRECTORS PRESENT: P Winchester (Chairman), D Bartlett, S Brindley, G Johnson, J Thomas and V Winchester

 

VISITORS:  R Jones – Land Logical

 

IN ATTENDANCE:  E Mote – Council Coordinator

 

132/09/16NP:     APOLOGIES 

Apologies for absence were received from J Burrell, R Hogg, M Mitchell, J Schofield and S Thredgle

 

133/09/16NP:     DECLARATIONS OF INTEREST

No declarations of interest were received.

 

134/09/16NP:     TO APPROVE MINUTES OF THE STONE PARISH NEIGHBOURHOOD PLAN DIRECTORS MEETING HELD ON MONDAY 15 AUGUST 2016       

Directors approved the minutes of the meeting held on Monday 15 August 2016 as presented. Minutes from the meeting held on Monday 18 July 2016 were also approved, having been deferred from the August meeting in order to allow all Directors sufficient time to view them via Samepage.

 

135/09/16NP:     TO DISCUSS ANY MATTERS ARISING FROM PREVIOUS MINUTES NOT ON THE AGENDA

There were no matters arising.

 

136/09/16NP:     SCOPE & CONTENT OF NEIGHBOURHOOD PLAN

  1. To receive and discuss latest public consultation response data

JT reported on new aspects in Government legislation relating to Neighbourhood Planning.  If a request is put forward by Directors to seek designation of the whole of the Parish, consultation questions would need to be reassessed in order to review objectives.

 

The Chairman proposed that a working group is set-up in order to analyse current response data and revise survey questions and proposals where necessary.  It was confirmed that the working group will consist: JT, GJ and VW.

 

The final round of consultation will require use of Maptionnaire software. The Chairman confirmed a funding extension in order to maintain data updates for next round of consultation. Proposals for Christmas cards to parish residents in the form of a mini survey were discussed. The Chairman also asked for proposals for input into the Christmas Lights Switch On to be held by the Parish Council on Saturday 26 November 2016.

  1. To discuss and approve draft Neighbourhood Plan proposal document for submission to Clinical Commissioning Group for consideration under the Strategic Estates Plan

The Chairman reported that current understanding of parish needs makes it difficult for the CCG to make well informed decisions. Submission for proposals had been delayed because of forthcoming Government legislation changes. Directors felt that CCG proposals were currently inconclusive due to lack of funding, understanding of area and poor public transport links. Directors want to prevent loss of existing provision and ideally see an expansion and improvement. Members agreed the need to be careful with regard to clusters of shared surgeries not being accessible to all members of the community. JT felt further discussion on this basis was prudent.

The Chairman reported that, regarding Pits 9 & 9a, the Planning Authority would welcome suggestions and support for development of these areas. Possible provision for sporting facilities could be considered in the long term. It was agreed that it is the responsibility of the Stone Neighbourhood Plan to help steer and shape facilities for future use within the Parish.

  1. To note Government legislation to reforms in the Neighbourhood Planning Bill being implemented from 1 October 2016

Directors noted the recent changes to legislation.

  1. To resolve recommendation for submission to the Parish Council for review of Formal Area Designation to incorporate entire parish boundary following changes in legislation to Neighbourhood Planning Bill

JT explained that, as the Qualifying Body for the Stone Neighbourhood Plan, certain duties required as part of the process, including applications to designate a Neighbourhood Area, must be undertaken by the Parish Council.

 

Members discussed enlargement of the Stone Neighbourhood Plan Area Designation to constitute the whole parish boundary following amendments to Neighbourhood Planning Regulations implemented on 1 October 2016.

 

JT reminded members that whilst considering the legal duty to designate a Neighbourhood area, the Cabinet previously opted to amend the area boundary to exclude strategic and business sites, such as Bluewater and Crossways Business Park, although earlier proposals to omit other sites such as Stone Lodge and residential parts of Crossways were not upheld by Cabinet members.  She reported that progress on the Stone Parish Neighbourhood Plan is at a stage where enlargement of the Neighbourhood Area boundary would still be more beneficial than harmful, with existing evidence and response data providing valuable insight and forthcoming consultation able to consider factors relevant to currently excluded sites.

 

Directors resolved review to incorporate Area Designation appertaining to the original application.  This decision will be reported to the Parish Council on 12 October 2016 for consideration and resolution.

 

Directors agreed that remaining budgets were in place to engage professional services for resubmitting review of Formal Area Designation. JT would contact the Locality Board for advice.

 

137/09/16NP:  PROCEDURE

  • To resolve proposed meeting dates for October – December 2016

Directors resolved proposed calendar as presented. Forthcoming meetings would be held as follows: 17 October; 21 November 5 December 2016.

 

138/09/16NP:     TO CONCLUDE ITEMS FOR THE NEXT AGENDA

There were no items proposed in respect of the next meeting.

 

The Chairman thanked those present for their attendance before closing the meeting at 21:20.

2021-03-23T13:04:42+00:00

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