Minutes Published: Minutes of the reconvened Stone Parish Neighbourhood Plan Directors Meeting held on Wednesday 2 September 2015, 7.30pm at Stone Baptist Church

STONE PARISH NEIGHBOURHOOD PLAN

Minutes of the reconvened Stone Parish Neighbourhood Plan Directors Meeting held on Wednesday 2 September 2015, 7.30pm at Stone Baptist Church, Hillhouse Road, Stone DA2 6QH

DIRECTORS PRESENT:      J Burrell, C Pearce, J Schofield, J Thomas, P Winchester and V Winchester

 35/08/15NP(2):    APOLOGIES 

Apologies for absence were received from G Johnson, K Kelly, J Mote and S Thredgle.

36/08/15NP(2):    DECLARATIONS OF INTEREST

No declarations of interest were received.

37/08/15NP(2):    TO APPROVE MINUTES OF THE STONE PARISH NEIGHBOURHOOD PLAN DIRECTORS MEETING HELD ON THURSDAY 16 JULY 2015

This item was considered at the meeting on 26 August.

38/08/15NP(2):    TO DISCUSS ANY MATTERS ARISING FROM PREVIOUS MINUTES NOT ON THE AGENDA

There were no matters arising that were not covered elsewhere in the meeting.

39/08/15NP(2):    STONE PIT 1

This item was considered at the meeting on 26 August.

40/08/15NP(2):    PROCEDURE

  • To formally note Cabinet resolution regarding approved Neighbourhood Area Designation

A document from the Chairman had been circulated to all directors following discussion at the previous meeting on 26 August, which outlined proposals suggested by Councillor’s Kelly and Burrell to resolve the disagreement regarding due process.

No support had been received for Councillor Kelly’s proposition that the council ratify all decisions of the Neighbourhood Plan Directors prior to implementation. Most regarded this as impracticable and also not in the spirit of the neighbourhood planning process, which should allow residents to play a participative role in facilitation.

Some directors challenged the basis for enhanced reporting requirements as four members of the parish council and the parish clerk are also directors and therefore an effective conduit already exists to enable dissemination of relevant information.

However, it was considered entirely reasonable that the Chairman of the Neighbourhood Plan Directors should provide an update to the parish council at each full council meeting. It was felt this mechanism would enable the appropriate momentum to be made on the plan as necessary between council meetings but that there would also be a public record of the provision of information to the council which was considered beneficial.

It was agreed this would represent the preferred basis on which the process would continue.

It was noted that the parish council would consider this issue at the next full council meeting to determine whether any formal amendments to Directors Terms of Reference were necessary and that this may have an impact on current process activities.

Ultimately, directors were hopeful that any tensions regarding the process to date could be resolved to enable the positive work of the neighbourhood plan to continue. All felt strongly that local residents, the parish and borough council would benefit enormously from the community engagement activities and the wealth of evidence that would be obtained as a result of undertaking this process and that it seemed prudent for these benefits to be reiterated.

(b)     To resolve a working party to determine the format and content of forthcoming public consultation events

J Burrell, J Thomas, J Schofield, C Pearce and P Winchester were appointed to form a working party to resolve the format and content of upcoming public consultation events.

41/08/15NP(2):    SCOPE & CONTENT OF NEIGHBOURHOOD PLAN

  • To examine survey feedback from the Stone Fete exhibition and resolve action required
    Directors noted the positive response of local residents at Stone Fete but acknowledged that, due to many other amusements at the event, this had been far more an awareness-raising exercise than a data-gathering one. Directors were pleased with the response to the survey so far but agreed the final response rate should be robust to ensure the number of views were adequate and sufficiently representative of the local community. As such, a target of 1,000 responses was set as the objective for the survey.
  • To determine encouragement of Director membership following Stone Fete exhibition Directors noted some interest shown by residents at Stone Fete to become involved with the process and directors felt this should be encouraged further. Some Directors had also had direct conversations with interested parties, which could be followed up. It was agreed that further advertising would ensue proposing nominations for further director appointments should be received by 15 September for inclusion on the next agenda.
  • To conclude dates and venue facilities for future public consultation exercises
    Public Consultation event dates were proposed for Fri 25th/Sat 26th September at Dartford Judo Club and Fri 16th/Sat 17th October at Stone Pavilion.

42/08/15NP(2):    FINANCE
Directors were presented with a Neighbourhood Plan budget summary, which showed the extent of expenditure incurred to facilitate the exhibition at Stone Fete.

Directors were encouraged to see that, due to sponsorship by Land Logical ltd, the impact of the Stone Fete exhibition had been minimal and that, following a successful grant award of just under £8,000, the funds to support the initiative were healthy. 

43/08/15NP(2):    TO CONCLUDE ITEMS FOR THE NEXT AGENDA

Confirmation of the format and content for public consultation events.

2021-03-23T13:15:04+00:00

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