COUNCILLORS PRESENT:  J Burrell, S Thredgle, L Canham, M Garford, K Kelly, M Mitchell, S Martin, E Morley, P Cutler, C Pearce and S Cummings

IN ATTENDANCE:  J Thomas – Parish Clerk and L McLean – Council Administrator

VISITORS:  P Winchester – Chairman of the Neighbourhood Plan                                                            

26/07/18CL: TO RECEIVE APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor J Hoadley,

27/07/18CL: TO RECEIVE DECLARATIONS OF INTEREST

No declarations of interest were received 

28/07/18CL: To approve the minutes of the ANNUAL meeting of the Council held on WEDNESDAY 30 MAy 2018 and THe SPECIAL MEETING OF THE COUNCIL HELD ON WEDNESDAY 27 JUNE 2018

The minutes of the Council Meeting held on Wednesday 30 May 2018 and the Special Council Meeting held on Wednesday 27 June 2018 were accepted as a true record by the Council and signed by the Chairman. 

29/07/18CL: TO DISCUSS MATTERS ARISING FROM PREVIOUS MINUTES

There were no matters arising from previous minutes.

30/07/18CL: TO RESOLVE COUNCIL RESPONSE TO DARTFORD BOROUGH COUNCIL PARISH COMMUNITY GOVERNANCE REVIEW

Members unanimously agreed with Option 2 of the Parish Community Governance Review and decided to request that the borough council endorse enlargement of Milestone and St John’s wards to encompass this additional area, while retaining current parish ward arrangements. The official response will be written up by the Clerk and submitted.                              

31/07/18CL: TO NOTE COUNCIL’S AWARD FROM CAPACITY BUILDING FUND

Members noted the Council’s award from the Dartford Borough Council Capacity Building fund. 

32/07/18CL: TO RECEIVE AN UPDATE REGARDING THE STONE NEIGHBOURHOOD PLAN AND TO NOTE THE DRAFT WALKING AND CYCLING STUDY PRODUCED BY AECOM

  1. Chairman of the Neighbourhood Plan, Paul Winchester, updated members on the progress of the Stone Neighbourhood Plan. The plan began on 29 April 2015 and the Chairman thanked the directors that had stuck with it for that time, confirming that although it has taken a long time, the confirmed date for the draft final plan is Mid-December. Members were told that communication is key to the process and that the clerk needs enough time to dedicate to this so urged the council to ensure this is the case. The chairman informed members of the plan for a visit to Horns Cross to get feedback for what people would like to see included and their vision.

There are plans to speak to local stakeholders for their feedback. Members were informed of the important aspects of the plan, such as air quality and the plan for a green barrier to mitigate the pollution. The plan also focuses on the use of electric cars and the foot/cycle path map proposal. Members asked about the delivery of the plan and the chairman informed them that the hope is for the referendum by May 2019.

  1. Members were shown the latest version of the cycle/footpath map which shows the most important prospective improvements to the Stone area. Thanks to the consultation and research work done by the Neighbourhood Plan, the map reflects the needs of the Parish much more accurately and shows the promise of work done locally like this. It is a document that can be referred to and one that shows scope for any future work that is commissioned.

33/07/18CL: TO NOTE KENT COUNTY COUNCIL’S TREE PLANTING PROPOSAL FOR CARLTON AVENUE

Members noted the tree planting proposal for Carlton avenue as planned by Kent County Council

34/07/18CL: TO RECEIVE FEEDBACK FROM STONE RECREATION GROUND MASTERPLAN CONSULTATION

Members received and noted the feedback for the Stone Recreation Masterplan. This feedback has been made available on the Stone Parish Council website

35/07/18CL: TO AUTHORISE PAYMENTS

Full details of payments were provided for member’s approval. Members approved the list of payments.

36/07/18CL: EXCLUSION OF PRESS AND PUBLIC
To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items

37/07/18CL: TO RECEIVE AND RESOLVE SIGNING OF THE COTTON LANE CONTRACT

Members received the contracts for the Cotton Lane development. The Chairman noted that it has been a long road but has been worth it and he praised the clerk and the solicitors for the work done. The Chairman and Vice Chairman resolved the signing of the contracts

There being no further business, the chairman closed the meeting at 8.10pm