COUNCILLORS PRESENT:  J Burrell (Chairman), L Canham, M Garford, J Hoadley, K Kelly, S Martin, E Morley and S Thredgle (Vice Chairman)

IN ATTENDANCE:  J Thomas, Parish Clerk

VISITORS:  Ian Piper (EDC) and Paul Boughen (EDC)                                                                            

67/03/18CL: TO RECEIVE APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors’ M Mitchell, C Pearce, S Cummings and P Cutler

68/03/18CL: TO RECEIVE DECLARATIONS OF INTEREST

No declarations of interest were received.

69/03/18CL: TO ACCEPT QUESTIONS FROM THE PUBLIC

No public present at the meeting.

70/03/18CL: TO APPROVE THE MINUTES OF COUNCIL MEETING HELD ON WEDNESDAY 17 January 2018

The minutes of the meeting held on Wednesday 17 January 2018 were accepted as a true record by the Council and signed by the Chairman.

71/03/18CL: TO DISCUSS MATTERS ARISING FROM PREVIOUS MINUTEs

There were no matters arising from minutes of the previous meeting.

72/03/18CL: To RECEIVE A presentation by ian piper, chief executive of the ebbsfleet development corporation regarding progress at ebbsfleet garden city to be followed by q&a

The Council received a presentation from Ian Piper, Chief Executive of the Ebbsfleet Development Corporation regarding progress at the Ebbsfleet Garden City.

Clarion Housing Association are currently building affordable homes.

6250 homes are to be built eventually at Eastern Quarry. There will also be additional Primary Schools and Community Centres. The City Centre will be around Ebbsfleet International Station / Ebbsfleet Central. Swanscombe Peninsula is the site for the proposed London Resort Theme Park.

EDC (Est. 2015) was created by the central Government to deliver the Ebbsfleet Garden City with up to 15,000 homes. The designated area outlines of the development control of EDC, whose board decides planning applications submitted within theboundary

EDC board is made up by sector figures, plus leaders of Dartford Borough Council, Gravesham Borough Council and Kent County Council representatives. Infrastructure investment provided by the government and developers is designed to provide required amenities / facilities for the new communities moving into Ebbsfleet.

Planning control powers enable the influence of developers to maintain quality and drive delivery. The EDC is a task & finish body, which will be disbanded once the task is complete, likely to be in around five years.

Parks and open spaces form a large part of the plans, including ponds, lakes and connections to key amenities. There will also be improvements to key green spaces. The healthy new town status is designed to improve the health of both new and existing residents. Fitbits are tracking health activity and showing routes for walking and cycling. Community cohesion will be an important element to support integration and sociability.

With regards to the shaded area opposite Bluewater, the potential reservation by Land securities has since been rescinded to favour commercial presence around neighbourhood centres and Ebbsfleet International. There will also be dedicated bus routes directly through the centre.

73/03/18CL:  TO RECEIVE REPORTS FROM OUTSIDE ORGANISTIONS AND AGENCIES

The Council received a report from KCC representative Penny Cole.

  1. The St Clements roundabout is causing some issues with local residents due to the noise and impact of it.
  2. Discussions are taking place regarding the disposal of site land following civil works. There is still potential for a health centre depending on CCG preference and site feasibility.
  3. Additional money has been provided for potholes.
  4. The launch of a Fasttrack electric bus will be trialed for 7 weeks to access data of its performance.
  5. There was no representative from Kent Police to provide a report

74/03/18CL:  TO APPROVE COMMENCEMENT OF PUBLIC CONSULTATION FOR STONE RECREATION GROUND MASTERPLAN 

Members were requested to approve commencement of public consultation for the Stone Recreation Ground Masterplan.

It was explained that significant funding would be required to deliver the outlined objectives, and that in order to fulfil the criteria of most big funding bodies, the council would need to demonstrate a healthy degree of public consultation and support for the proposals.

This would be particularly pertinent for consideration by the Fields in Trust body, who act as the public guardian of the site in line with the QEII legacy.

Feedback received from residents and stakeholders would also enable the council to better understand possibilities and demand for new community buildings and services.

It is also vital to obtain input from relevant stakeholders regarding inclusive play equipment and accessibility for disabled or special needs groups.

The length of the consultation was discussed, with members suggesting that two weeks was not long enough, particularly if a consultation overlaps with bank holidays or half terms when many people are away.

As such, members approved commencement of a four-week consultation to run for the month of May, to launch at the Annual Parish Meeting with subsequent online activity and targeted consultations with specific stakeholder groups.

75/03/18CL:  TO RESOLVE COUNCIL RESPONSE TO THE FOLLOWING CONSULTATIONS

The Local Government Boundary Commission for England – New electoral arrangements for Dartford Borough Council

The Council supports the proposals, which uphold the SPC submission to achieve more effective electoral equality and efficiency and therefore support proposals to create the wards of Stone House and Stone Castle, felt to represent the most logical arrangements from both a physical landscape and community identity perspective.

The council is also pleased the draft proposals retain Bluewater within the proposed Stone Castle ward. Despite its prominence as a regional destination, Bluewater is well connected to the parish community identity, both geographically and in spirit. 

Dartford Town Centre Framework

The scheme was positively received by members who are keen to see commencement of construction.

A2 Bean and Ebbsfleet

Members hoped this scheme would in the long term alleviate congestion around the existing roundabout and enable a more effective flow of traffic, however concerns were also raised regarding the medium term impact of the works due to the daily frustration already experienced by local motorists.

76/03/18CL:  FINANCE

This item was deferred to the next meeting.

77/03/18CL:  PLANNING, ENVIRONMENT & TRANSPORT 

1a) 76 Kirby Road – the council had no comment to make regarding this application

78/03/18CL:  COUNCIL REPORTS

  1. The chairman highlighted the upcoming Easter Egg Hunt, for which the free tickets were now fully booked.
  2. The Clerk reminded members of the Parish Governance review briefing, which had been re-scheduled due to recent bad weather. This was designed to give parish councillors an overview of the process.

79/03/18CL:  TO CONCLUDE ITEMS FOR THE NEXT AGENDA

The execution of contracts for Cotton Lane is expected imminently. Members also requested an update regarding the parish CCTV scheme.

80/03/18CL: EXCLUSION OF PRESS AND PUBLIC

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items.

81/03/18CL:  TO RECEIVE AN UPDATE REGARDING IMPLEMENTATION OF THE STAFFING RESTRUCTURE PLAN

The Clerk updated members regarding the implementation of the staffing restructure. This has resulted in the departure of three members of staff who chose voluntary redundancy. One member of staff applied for one of the new posts and has been confirmed in post.

The remaining two posts have been advertised and applications, assessment days and interviews have taken place. An offer of employment has been made and accepted for the post of Council Administrator.

The process is still continuing to secure an assistant clerk / RFO.


82/03/18CL:  TO RECEIVE UPDATE REGARDING CONTRACTS FOR LAND AT COTTON LANE

Members were provided with an update regarding execution of contracts for transfer of land at Cotton Lane. This is expected to take place in coming weeks.

83/03/18CL:  TO EXECUTE CROSSRAIL SAFEGUARDING TRANSFER OF LAND NORTH OF COTTON LANE

Contracts to effect the revision of safeguarded land at Cotton Lane were presented to members for execution.

This enables the transfer of safeguarding to the western end of Cotton Lane to enable unimpeded construction of the Claire Tiltman Youth Activity Centre.