COUNCILLORS PRESENT:  J Burrell, J Hoadley, M Mitchell, E Morley and S Thredgle 

IN ATTENDANCE:  J Thomas – Parish Clerk

L McLean – Council Administrator

12/09/18RF: TO RECEIVE APOLOGIES FOR ABSENCE

Apologies were received from Cllr K Kelly

13/09/18RF: TO ACCEPT DECLARATIONS OF INTEREST

There were no Declarations of Interest

14/09/18RF: TO APPROVE THE MINUTES OF THE MEETING HELD ON WEDNESDAY 13 JUNE 2018

The minutes of the meeting held on Wednesday 13 June 2018 were approved

15/09/18RF: MATTERS ARISING FROM PREVIOUS MINUTES

There were no matters arising from the previous minutes

16/09/18RF: YOUTH SERVICES

The youth activities for the summer were noted by the members and the Chairman thanked the pavilion staff for their work arranging it and noted that it was very well attended and received

17/09/18RF: EVENTS

  1. The success of the Stone Fete was noted by members. It was noted there had been an increase in the security requirements for the fete and sponsorship from some sources had been reduced. This meant that the fete did exceed the budget. It was noted that members of the police had praised the organisation of the event. There is also plans for pavilion staff to receive event planning training.
  2. An update for the plans for the Remembrance Day Service was received. It was noted that it would only be inside if there was torrential rain.
  3. The plans for the Christmas Lights Switch On were received. It was noted that entertainment and quotes for the marquee hire were all in hand and that St Mary’s Choir would be performing.

18/09/18RF: TO RECEIVE HIRER FEEDBACK FOR THE PERIOD JUNE 18 – AUGUST 18

A report on hirer feedback for the period June 18 – August 18 was received by members. It was noted that the feedback was very positive and that the only negative feedback was from a complaint regarding the bar. Members noted that Mobile Bar had been contacted regarding this and that the member of staff who was working was a trainee and was not fast enough. It was also noted that the size of the bar should be looked at a possible extension as for large parties it cannot hold more than two members of bar staff effectively. This would be discussed further in item 21/09/18RF.

19/09/18RF: EXCLUSION OF PRESS AND PUBLIC

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items.

20/09/18RF: TO RECEIVE HEALTH AND SAFETY INSPECTION REPORT FINDINGS

Members received the Health and Safety Inspection Report Findings. Members were informed that work is progressing on resolving all of the issues and that it is a priority for both the Facilities Manager and the Grounds Manager.

21/09/18RF: TO DISCUSS EXTENSION OF RIVER HALL BAR AND RELOCATION OF RIVER HALL KITCHEN

Due to the size of the bar being unable to fit more than two bar staff and its entrance being through the kitchen that is also used by hirers, members discussed the need to extend the bar and possibly relocate it. Members noted that Mobile Bar have agreed to cover the cost of the bar provision but the Council would be required to pay for the building work. It was agreed that plans would be drawn up, costed and quotes obtained to be presented at the next committee meeting.

22/09/18RF: TO RECEIVE AND DISCUSS OPTIONS FOR 209 LONDON ROAD

Members heard the reports of property agents with the viability for commercial and residential use of 209 London Road. Members noted the difficulty of a tenant having access to the main gate on London Road due to worries about incursions. It was decided that more investigation was required and that a special meeting may have to be called.

There being no further business, the Chairman closed the meeting at 20:32.