COUNCILLORS PRESENT:  J Burrell, J Hoadley, M Mitchell, K Kelly, E Morley and S Thredgle

IN ATTENDANCE:  J Thomas – Parish Clerk

L McLean – Council Administrator

01/06/18RF:  TO ELECT A COMMITTEE CHAIRMAN FOR 2017-18

Councillor S Thredgle was nominated by J Burrell, seconded by M Mitchell and duly accepted the position of Chairman of the Recreation & Facilities Committee 

02/06/18RF:  TO RECEIVE APOLOGIES FOR ABSENCE

No Apologies of absence were received.

03/06/18RF:  TO ACCEPT DECLARATIONS OF INTEREST

There were no declarations of interest.

04/06/18RF:  TO ELECT A COMMITTEE VICE CHAIRMAN FOR 2017-18

Councillor M Mitchell was nominated by J Burrell, seconded by K Kelly and duly accepted the position of Vice-Chairman of the Recreation & Facilities Committee

05/06/18RF:  TO APPROVE THE MINUTES OF THE MEETING HELD ON WEDNESDAY 7 FEBRUARY 2018

The minutes of the Recreation & Facilities Committee meeting held on Wednesday 7 February 2018 were approved by the Committee and signed by the Chairman.

06/06/18RF:  MATTERS ARISING FROM PREVIOUS MINUTES

There were no matters arising from the previous minutes. 

07/06/18RF: PUBLIC REALM

To discuss the maintenance and repair of the driveway at Stone Recreation Ground

Members discussed the urgent need to fix the driveway and the options that were open to them. The Committee resolved to skin the whole surface and to get two more quotes and put this before the Full Council.

08/06/18RF: YOUTH SERVICES

To consider proposals for youth service expenditure.

Members received proposals from The Stone Parish Youth Club and C2C Youth Engagement Project. Members discussed the merits of both and decided that it would be better to spend money to enhance the Stone Parish Youth Club as an existing service. Members decided that a portion of the funding should go towards training of the youth workers and safeguarding. It was also decided that if the Youth Club need some of their funds for a trip or event, the Parish Clerk will have discretionary amount of £500 to approve this on behalf of the Council.

09/06/18RF: EVENTS

To receive report regarding Stone Fete 2018

Members received the Clerk’s report on Stone Fete 2018 and praised what looks to be a very exciting event. The Fete has become a very big event and The Hoosiers are set to be a great headline act. Currently there are 54 stall holders and more are expected. There are lots of community dance groups performing and due to the increased popularity of the fete, potential sponsors have come from further away.

10/06/18RF: EXCLUSION OF PRESS AND PUBLIC

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items.

11/06/18RF: FACILITIES MANAGEMENT

  1. To Resolve tender for Castle Hall garden

Members received 3 quotes and as expenditure already agreed resolved to go with the original quote for the refurbishment of Castle Hall Garden.

  1. To Resolve the terms of the bar contract for Stone Pavilion

Members received the proposal for the bar contract and approved the two year deal while looking at the extension of River Hall bar in the meantime.

  1. To Receive performance reports for Stone Pavilion for the period January 18 – March 18

Members received the performance reports for Stone Pavilion  for the period January 18 – March 18. The Pavilion is performing well, however the reports can be used to focus on marketing for any gaps or quieter times to keep improving.

  1. To Receive hirer feedback for the period January 18 – May 18

Members received the hirer feedback report for the period January 18 – May 18 and noted positivity in general from people who have hired the venue. Particularly that 100% of hirers would hire again and recommend Stone Pavilion to their friends.

The Chairman thanked the clerk for the report and offered congratulations to the Pavilion Staff.

There being no further business the Chairman closed the meeting at 8:35pm.