23/02/19RF: TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor K Kelly.
25/02/19RF: TO APPROVE THE MINUTES OF THE MEETING HELD ON WEDNESDAY 19 SEPTEMBER 2018
The minutes for the Recreation and Facilities Committee meeting held on Wednesday 19 September 2018 were approved.
26/02/19RF: MATTERS ARISING FROM PREVIOUS MINUTES
Members noted that the Health and Safety compliance works were in progress and another inspection would be due in the coming months.
Members noted quotes for work on the Caretaker’s house were being obtained as roofing and carpeting needed doing, as well as a new back door.
27/02/19RF: EVENTS
Members noted the 2019 dates for council events.
Members acknowledged that there are several other events on the same day as this year’s Easter Egg Hunt. It was agreed that the format that had been used for the previous years works well, but noted that people reserved spaces but did not turn up. It was therefore agreed that £1 be charged per person.
After an incident with a female being hurt at the Christmas lights switch on, it was agreed that there was need for a female first aider to be on site in case anybody is uncomfortable being treated by a male.
Members noted that the pitches for this year’s fete would be selectable ahead of time to avoid any issues setting up.
Members agreed that the Christmas meal for the senior citizens tea and cake group was very well received by all and noted the food was superb.
28/02/19RF: TO RECEIVE DEPARTMENT REPORTS
1) To receive a facilities management report.
Members noted the facilities management report. Members were informed there were some ongoing issues with the fire alarm system. Members noted it is tested regularly and does work but has been producing false alarms, which have impacted bookings at times.
Due to the failure of the underfloor heating in the boardroom. it was agreed that a new air conditioning/heating unit would be put in the boardroom after hirers complained about being too cold.
2) To receive a grounds maintenance report.
Members noted the grounds maintenance report. Members confirmed that the fencing work was being quoted for and that a response on an agreement with Stone Pit Restoration Ltd was expected in the next week.
3) To note playground inspection reports and discuss action going forward.
Members noted playground inspection reports and that inspections were no longer going to be done carried out by the current contractor. Members discussed the need to replace broken play equipment and asked that quotes be obtained for this. It was suggested that CIL expenditure could be used for this.
29/02/19RF: FINANCE
1. To authorise payments
Members approved the payments as outlined in the finance report.
30/02/18RF: TO DISCUSS THE EXTENSION OF RIVER HALL BAR AND RELOCATION OF RIVER HALL KITCHEN
Members received the preliminary plans for the River Hall bar and kitchen relocation. Members were told that quotes are being obtained but we are still waiting on 3 full quotes to make a decision. The Committee unanimously agreed a budget of up to £20k would be sought from CIL to support these upgrades.

There being no further business the chairman closed the meeting at 8.24pm