Date  30/03/2022 
Time  19:00 – 20:30 
Location  Seminar room @ The Claire Tiltman Centre, Cotton Lane, DA9 9FA 
Present  Councillor Stephanie Thredgle (Vice Chairman), Councillor Paul Cutler, Councillor Lesley Howes, Councillor Katie Lynch, Councillor Margaret Mitchell 

 J Thomas (Parish Clerk), L McLean (Council Administrator) 

 PCSO Stephen Keers, PCSO Paris McIlravey 

 

 92/03/22CL: Apologies for Absence 

Apologies for absence were received from Councillor C Pearce, Councillor J Burrell, Councillor J Fukes, Councillor L Canham, Councillor K Grehan, Councillor J Hoadley and Kent County Councillor P Cole. 

 93/03/22CL: Disclosure of Pecuniary Interests 

No disclosures of interests were made. 

 94/03/22CL: Public Participation 

No members of the public wished to speak at the meeting.
 95/03/22CL: Approval of Minutes 

The Council resolved to approve the minutes of the meeting of the Council held on Wednesday 19th January 2022. 

 96/03/22CL: Reports from other authorities and agencies 

To receive reports from representatives of other authorities and agencies 

  1. Kent Police 

PCSO Paris McIlravey and PCSO Stephen Keers provided members with a report of the monthly crime statistics for Stone. They also provided members with a verbal update on crime and policing in the area. Members learned that there would be more patrols in areas of the Parish where street racing and nuisance vehicles had been reported. 

Members asked the PCSOs about their future surgery dates and requested that more be added throughout the Parish and had in the evenings now that it is lighter to increase people’s ability to attend. PCSO Keers confirmed that they are more than happy to work with the public and the Council to arrange surgeries that reach the most people. 

Members thanked PCSO McIlravey and PCSO Keers and resolved to note their report. 

  1. Kent County Council  

Councillor Penny Cole submitted a written report to members that spoke regarding public transport and travel arrangements for children. On Thursday 24th February KCC announced a Bus consultation that seeks the view of residents in relation to proposed cuts to ‘subsidised’ bus services. Although the proposed cuts do not affect the Stone area, the Council was asked to respond to the consultation. 

Members were also informed of the resurfacing of Charles Street which had just been undertaken. Councillor Cole commented that it went very smoothly due to a lot of communication between residents and KCC officers. 

Councillor Cole also confirmed that the Household Waste Recycling Centre consultation had been considered by the Environment and Transport Cabinet Committee and residents can now book an on-the-day slot. 

Members resolved to note Councillor Cole’s report. 

97/03/22CL: To note the outcome of the by-election for Castle Ward 

The Vice Chairman congratulated Councillor Lynch on her election and welcomed her to Stone Parish Council.  

Members resolved to note the outcome of the by-election for Castle Ward. 

 98/03/22CL: Tribute to former Councillor Ivor Jones 

Members discussed the most appropriate way to pay tribute to former Councillor Ivor Jones. It was discussed that with new developments being built, it would be fitting to name one of the roads after Councillor Jones.
The Clerk confirmed that there is often certain naming conventions in place for large developments but that we would liaise with Dartford Borough Council regarding this suggestion to establish what might be feasible.  Members felt consideration could continue to be given to other ideas to commemorate Councillor Jones and welcomed further discussion on this at a subsequent meeting. 

 Members resolved to proposing the naming of a new road, perhaps as part of the forthcoming St James Pit development in tribute to Councillor Ivor Jones and to encourage further commemoration ideas for consideration. 

 99/03/22CL: Stone Recreation Ground Master Plan 

Members were provided with the decision notice confirming planning permission has been granted for the Stone Recreation Ground Masterplan, as well as a report and proposed tender pack for approval. 

Members discussed the significance of the Masterplan as a major infrastructure scheme and the community benefits that would be realized by its implementation.

The council was requested to resolve subsequent stages of QS activity and advertisement of the design tender to support a cohesive approach to delivery, enable submission of reserved matters and implement delivery without delay. 

The Clerk confirmed the proposed tender would be advertised on the government’s Contract Finder website with a closing date of Friday 22nd April to enable assessment by the council’s Quantity Surveyor, prior to submission to the Annual Council Meeting in May to resolve award of the preferred tender. 

Members resolved to note the granting of planning permission and to approve the advertisement of the design consultant tender pack for the Stone Recreation Ground Masterplan.  

Members also resolved pre-contract QS design coordination stages at a fixed fee of £3,275 

100/03/22CL: Consultations 

To resolve the Council’s response to the following consultations:

1. Dartford Borough Council Ward Boundary Review
Members were presented with the Dartford Borough Council Ward Boundary Review.  

 Members resolved to respond individually to the consultation as Stone Parish was not directly affected by the review.

2. Public Spaces Protection Order – nuisance vehicles
Members discussed the PSPO at length and the affect it could have on the nuisance vehicles in the Parish. Members were generally positive about the order but agreed it would not resolve the issues of nuisance vehicles and anti-social behaviour on its own. Members also had concerns over how the order would be policed. 

 Members resolved to ask the Clerk to form a response based on the views raised in the discussion and respond on the Council’s behalf.

3. KCC Bus Funding reduction
Members discussed the Bus service reduction and although none of the services in Stone were being directly affected by this decision, members felt that any reduction in sustainable travel were contrary to the policies of the Stone Parish Neighbourhood Plan, as well as Strategic Plan objectives for a Healthy Environment.
 Members praised the local Arriva Click service that appears to be achieving a high level of use in the Parish due to its flexibility and felt that this kind of service could be an good model for more effective service in the area. 

 Members resolved to object to the reduction in bus services and asked the Clerk to form a response on the Council’s behalf. 

 101/03/22CL: Finance 

  1. Covid-19 Contain Outbreak Management FundMembers discussed Kent County Council’s Covid-19 Contain Outbreak Management Fund. 

 Members resolved to approve the application for a grant of £2,639.23 retrospectively.

2.To undertake annual review of internal controls

Members were presented with a review of internal controls for March 2022. Members were requested to consider the findings of the review and confirm compliance with legislative requirements for annual review of controls.
 Councillor Lynch asked if there was a corresponding timeline for the proposed actions to be undertaken. The Clerk confirmed that work towards the required actions was ongoing and that a work schedule would be created to inform members of the indicative work programme and progress of activities. 

 Members resolved the annual review of internal controls as outlined.

3. To note the National Joint Council for Local Government’s agreement for new rates of pay.

The National Joint Council for Local Government Services (NJC) has agreed on the new rates of pay applicable from 1 April 2021 resulting in an increase of 1.75% to spinal point scales.  

 Members were requested to note that employees pay rates had been adjusted in accordance with employment contract obligations, including a back paid amount to the applicable date of 1st April 2021. 

 Members resolved to note the agreement and application of adjusted pay. 

4.Payments for Authorisation

A schedule of supplier payments was presented for council resolution to authorise payment. 

Members resolved to approve the list of payments as outlined.
 102/03/22CL: Planning Applications 

  1.  To resolve representations to Major Planning Applications affecting the parish 

21/01884/FUL – Asda Superstores Crossways Boulevard Dartford Kent DA9 9BT    

Erection of a single-storey building for mixed use restaurant and hot food takeaway, incorporating a dedicated ‘drive-thru’ facility and associated reconfiguration of car park and landscaping.         

 Members discussed at length the planning application and implications it could have. It was felt by members that the site is not suitable either in its individual components or cumulatively and did not confirm to the planning policies DP19 and DP5. 

 Members discussed the increase in traffic and parking as well as the pollution and congestion which is already an issue in the area.  

 This increase of use could lead to an increase in anti-social behaviour which has shown to be prevalent in similar establishments and areas nearby. 

  Members felt that with nuisance vehicles being a problem in this area, the requested 24-hour service Monday to Sunday would exacerbate this problem and cause residents to be disturbed regularly. 

 Members resolved to object to the planning application. 

  1. To note representations by officers made under the council’s scheme of delegation 
Planning Application  Description  Council Response 
22/00171/FUL – 135 Hedge Place Road Greenhithe Kent DA9 9YF  Erection of rear garage extension, front garage door and rear doors to replace of rear kitchen window  No Observation Made 
22/00281/ADV – Next Unit MSU1 Upper Thames Walk Bluewater Greenhithe Kent DA9 9SQ  Display of 1 No. internally illuminated fascia sign on external elevation  No Observation Made 
22/00067/FUL –  32 Hedge Place Road Greenhithe Kent DA9 9LH  Demolition of existing outbuilding and erection of a detached outbuilding (part retrospective)  No Observation Made 
21/01745/FUL – 98 And 100 Charles Street Stone Kent DA9 9AJ  Demolition of existing rear addition on No.98 and erection of a single storey rear extensions for both properties.  No Observation Made 

Relevant legislation: Town and Country Planning Act 1990.  

 Members resolved to note the representations made by officers. 

103/03/22CL: Exclusion of Press and Public 

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items 

 104/03/22CL: To ratify recommendations regarding Staffing Structure & Performance-Related Spinal Point Salaries 

The council is requested to ratify proposals in the attached report, following recent
consideration by the Human Resources Committee. 

 The HR Committee Chairman spoke in support of the proposals contained in the report, which were felt to be logical, deserved and which recognized increasing workloads and responsibilities of relevant employees.

Members resolved to approve proposals as outlined in the report.