19/07/22CL: Apologies for Absence

Apologies for absence were received from Councillor C Pearce, Councillor M Mitchell, Councillor J Fukes and Councillor K Lynch.

 

20/07/22CL: Disclosure of Pecuniary Interests

There were no disclosures of pecuniary interests.

 

21/07/22CL: Public Participation

No member of the public wished to speak at the meeting.

 

22/07/22CL: Approval of Minutes

The minutes for the Annual Meeting of the Council held Wednesday 18 May 2022 were approved.

 

23/07/22CL: Reports from other authorities and agencies

To receive reports from representatives of other authorities and agencies

  1. Kent County Council

Councillor P Cole sent her apologies for the meeting and will send an update to members as soon as possible, to be distributed.

 

24/07/22CL: To resolve co-option of Councillor to fill the vacancy in St John’s Ward

Members had received expressions of interest from 4 potential candidates for co-option as Stone Parish Councillor for St John’s Ward. These candidates were invited to attend the meeting and give a short 3-minute explanation of their reasons for wanting to become a Councillor.

A written report was sent by J Stubberfield which was read to the members by the Chairperson.

Following this, the members heard from J Lucas and T Oliver who explained their interest in wanting to become a Councillor.

 

A recorded vote was conducted among the seven members present. The result of the vote was 6 votes for T Oliver and 1 vote for J Lucas.

 

With an absolute majority of votes in favour, Tom Oliver was declared the successful candidate for co-option.

 

The Chairperson congratulated Councillor Oliver and thanked J Lucas for her interest and passion, encouraging her to stay in touch and to apply again in May.

 

Councillor T Oliver was co-opted as Councillor for St John’s Ward and signed his declaration of acceptance of office form.

 

25/07/22CL: To note the outcome of the Neighbourhood Plan Referendum

On 26th May 2022, the Stone Parish Neighbourhood Plan received 90% support and was therefore successful at referendum.

 

The turnout for the vote was low at 8.7%, but is in line with this type of election. A total of 805 votes were cast, with 720 voting Yes to support, and 85 voting No.

 

If the majority of those who vote in a referendum are in favour of the draft neighbourhood plan, then the neighbourhood plan must be made by the local planning authority within 8 weeks of the referendum.

 

A neighbourhood plan comes into force as part of the statutory development plan once it has been approved at referendum. Dartford Borough Council formally made the Stone Neighbourhood Plan at the Cabinet meeting on Thursday 21 July 2022 and it now forms a part of the Development Plan for Dartford Borough

The Borough Council will now determine any planning applications in the Stone Neighbourhood Area in accordance with the Stone Neighbourhood Plan and other parts of the Development Plan.

This result is the culmination of a process that formally started in April 2015, when a steering group of Neighbourhood Plan Directors were appointed. This group of directors have worked tirelessly since then to develop a plan that seek to shape any future development in Stone so that it benefits the parish and focuses on local priorities. An adopted plan also generates additional community infrastructure levy funds for the parish council to enable it to invest directly back into the parish to fund priorities, rather than see this money spent elsewhere.

Special thanks must go to Paul Winchester, who assumed the role of Chairman and did not waver in his support and determination to achieve this conclusion, to Valerie Winchester, Garnet Johnson, Dorothy Bartlett, John Burrell, Margaret Mitchell and Jennie Thomas, who remained directors throughout the last seven years and without whom this achievement would not have been possible.

This is a significant achievement for the council and for Stone Parish.

 

Members thanked the Clerk and congratulated the Neighbourhood Plan Directors on their achievement.

 

Members resolved to note the successful outcome of the Stone Parish Neighbourhood Plan.

 

26/07/22CL: To resolve award for recognition of exceptional public service

Since 2015, the council has had a Council Recognition Policy to recognise exceptional or longstanding public service. Since 2015, awards have been made to former councillors and employees, community volunteers, and employees of local business.

The policy dictates that a monetary figure of £50 is applies for the purchase of each award and awards require resolution by the full council.

Following the recent referendum success of the Stone Parish Neighbourhood Plan, members discussed the need to recognise the exceptional public service by the longstanding Neighbourhood Plan directors who gave their time tirelessly for seven years to develop the plan and achieve this great accomplishment and benefit for the Parish.

Members unanimously agreed to resolve awards for recognition of exceptional public service to Neighbourhood Plan Directors; Paul Winchester, Valerie Winchester, Garnet Johnson and Dorothy Bartlett.

27/07/22CL: To consider intitial concept designs for the Stone Recreation Ground Masterplan

Following the recent award of design consultant tender, One Creative Ltd has been refining planning application drawings to enable submission of reserved matters to support production of a construction tender.

 

Members were provided with indicative drawings of a revised layout for the Stone Recreation Ground Masterplan.

 

As previous planning documents focused largely on principles, these were now being worked into a more cohesive scheme to make the most of the opportunities and benefits than can be achieved in delivery of the plan.

 

This included some degree of re-positioning of elements to achieve a better layout, exploit views and encourage traverse across the site.

 

This also included incorporating features to support sustainability and a reduced carbon footprint.

 

The objective to achieve a better diversification of activities beyond football had been embraced to indicate a number of new additions to complement and improve provision for all ages including BMX pump track, table tennis and climbing walls. Popular existing features such as the outdoor gym and MUGA had been enlarged to allow for improved use by larger number and to incorporate additional activities such as tennis. A safe and attractive environment was provided by the informal running track.

 

A significant degree of enhanced landscaping was indicated to improve the biodiversity of the site and provide more natural areas for peaceful enjoyment of the site.

 

More attractive and welcoming entrances were shown and key buildings such as Stone Pavilion and Lizzie’s Café indicated much needed space improvements with a healthy degree of future proofing to avoid the need for subsequent modifications.

 

Landscape elements also incorporated opportunities to act as infrastructure for community events that supports effective delivery of activities.

 

A reworked layout of maintenance depot, changing rooms and Caretaker’s house maintained existing provision but reduce the existing carbon emissions and improves the environment and aesthetic.

 

Members discussed the initial concept designs and were pleased with the overall layout that had been proposed.

 

Cllr Howes queried proposed provision for disabled or people with accessibility needs and was keen this be confirmed by the design team.

 

The Clerk confirmed the new children’s playground provides around 75% accessible equipment and that this was a consideration of the approach to current designs. She confirmed she would request a summary from the designers to clarify any such features.

 

It was confirmed that public consultation would be arranged to take place prior to the Community Engagement & Events Committee meeting in September so that the Committee could discuss the results of the consultation.

 

Members considered the initial concept designs for the Stone Recreation Ground Masterplan and resolved to give feedback to the designers

28/07/22CL: To consider and resolve Internal Communications Policy

Members were presented with a report based on the recent internal communications survey and a proposed Internal Communications Policy for consideration and resolution.

 

Members felt the proposals were a positive approach to setting expectations and regulating the flow of communication, however some members felt they had not had enough time to read the document fully and wanted to defer final resolution

 

The Clerk suggested that the proposed updates and approach to emails be implemented without delay as there was no objection to this approach and it would provide useful information for incorporation into discussion at the next meeting to aid resolution.

 

Members resolved to defer the item to the next Full Council Meeting.

 

29/07/22CL: To note the CIL forecast and resolve CIL Expenditure Policy

Members were presented with the CIL forecast and CIL Expenditure policy.

 

Members discussed the cost of the delivery of objectives in the proposed Council schemes within the Strategic Plan. This delivery will require significant funding which exceeds the anticipated sum of CIL to be received in the short-term. Therefore, the parish council itself will be required to look to supplementary funding from other sources to support implementation of aspirations. Therefore, the amount of CIL available to support external funding requests is extremely limited

 

Members discussed the possibility of a moratorium on external submissions until funding was secured for current infrastructure objectives. It was felt that this would be necessary to protect the Council and ensure these objectives could be funded. It was confirmed that this did not preclude CIL funding from being used for external projects at all, but members agreed that any requests for CIL funding from outside the Council would need to benefit the whole Parish and support the Council’s Strategic Plan objectives.

 

Members resolved to:

 

  1. Note the current CIL Projects Priority List and corresponding requirement for funding
  2. Adopt the CIL Policy as presented and confirmed that the Council would be unlikely to be in a position to provide CIL funding to outside bodies until the priority list had been completed.
  3. The Council agreed with the idea of a moratorium but no date was set for this.

 

30/07/22CL: To resolve CIL expenditure of £21,279 for new equipment for Stone Castle Park (lower Playground)

Recent vandalism, along with years of wear and tear, at the Lower playground at Stone Castle Park means that a high level of replacements are now required to bring the park up to the council’s preferred standard.

 

Members were presented with a quote from Kompan for replacement playground equipment including installation. Members were informed that Kompan had suggested that it could take a few months to acquire all the parts, with potential delivery and installation tentative for October. In the meantime, the Public Realm team have been undertaking any required maintenance and repairs to ensure the current equipment remains safe for use.

 

As this expenditure exceeds the current playground repairs revenue budget, it was recommended that Community Infrastructure Levy (CIL) funds are utilised to support this expenditure.

 

Members discussed the importance of focusing on improvements across the whole Parish and that the park in question had been in for 20 years so an upgrade would be very welcome.

 

Members resolved to approve CIL expenditure of £21,278.79for replacement playground equipment at Stone Castle Park (Lower)

 

31/07/22CL: To resolve authorisation of payments

A schedule of supplier payments was presented to members for authorization.

 

Members resolved to approve the authorization of payments.

 

32/07/22CL: To consider and resolve observations to planning applications

  1.  To resolve representations to Major Planning Applications affecting the parish

22/00496/FUL – Gurney And White Limited 211 – 213 London Road Stone Kent DA9 9DQ

Raising height of and alterations to roof including dormers and revised roof design with solar panels to create second floor showroom accommodation and additional first floor accommodation

Members had no comment on this application.

22/00335/FUL – Asda RDC Unit 8 Galleon Boulevard Crossways Business Park Dartford Kent DA2 6QR
Application for the storage of Liquefied Natural Gas and associated works

Members had no comment on this application.

22/00827/VCON – Hangloose Adventure Bluewater Parkway Bluewater Greenhithe Kent DA9 9SW

Application for variation of condition 8 of planning permission ref DA/21/01409/VCON to increase the number cap from 50,000 visitors per annum to 125,000 visitors per annum.

Members discussed this application and the potential impact an extra 75,000 visitors could have on the area.

Members resolved to object on the grounds of a potential negative impact to traffic, parking and environmental concerns over the impact to the Bluewater nature trail.

22/00779/FUL – Thames Walk Car Park Bluewater Shopping Centre Bluewater Parkway Greenhithe DA9 9ST Kent

Removal of existing car park lighting and extract units, installation of a surface plate, service connections and drainage and other operational works to enable the erection of a polyethylene dome to be used as a football-themed family entertainment centre (use class E(d)) with ancillary retail (use class E(b)), food and drink (use class E(c)) and office (use class E(g)(i)) space and associated plant for a temporary period of up to five years.

Members had no comment on this application.

2. To note representations by officers made under the council’s scheme of delegation

Planning Application Description Council Response
22/00679/FUL – 140 London Road Stone Kent DA9 9JW Demolition of existing rear conservatory and part kitchen and boiler room and erection of a two storey rear extension and single storey rear extension and front porch No Observation Made
22/00643/FUL – 6 Oak Road Horns Cross Kent DA9 9DH Erection of a single storey rear extension and single storey front extension No Observation Made
22/00626/FUL – 3 Low Close Stone Kent DA9 9PE Demolition of existing conservatory and attached garage and erection of single storey extension to rear and two storey extension to side. No Observation Made
22/00577/FUL – 16 Jessamine Place Dartford Kent DA2 6EU Erection of two storey side and rear extension, single storey rear extension & front porch No Observation Made
22/00757/FUL – 64 Hayes Road Horns Cross Kent DA9 9DW Erection of a single storey rear extension No Observation Made
22/00748/FUL – Unit 15 Newtons Court Dartford Kent DA2 6QE Provision of two new first floor window installations to front north elevation of warehouse No Observation Made
22/00728/FUL – Cedar Lodge 1 The Lodges Cotton Lane Stone Kent DA9 9BF Erection of a single storey side extension No Observation Made

Relevant legislation: Town and Country Planning Act 1990.

 

Members resolved to note the list of representations made by officers.

 

33/07/22CL: To consider and resolve response to current consultations

To resolve Council response to the Transport for the South East Consultation.

TfSE has recently  launched their  draft Strategic Investment Plan  (SIP)   for South East England

The plan provides a framework for Investment in Strategic transport infrastructure services and regulatory interventions in the coming decades.

 

Members resolved for the Clerk to formulate a response to the consultation based on the Neighbourhood Plan and Strategic Plan objectives.

 

34/07/22CL: To resolve exclusion of Press & Public

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press were asked to leave the meeting at this time.

35/07/22CL: To ratify recommendations from the People & Performance Committee regarding increased pay for unsociable hours

Members are requested to resolve proposals for enhanced pay for unsociable hours as recommended by the People & Performance Committee.

Members were presented with the report that was sent to the People & Performance Committee in June. The Committee has recommended that the Full Council to resolve proposals for enhanced pay for unsociable hours as laid out in the report.

 

Members resolved to approve the proposals for enhanced pay for unsociable hours.

 

36/07/22CL: To note undertaking of Clerk’s annual review

Councillors Thredgle and Mitchell conducted the Parish Clerk’s annual review on Friday 15th July 2022.

A summary of the discussion was provided to members.

Members resolved to note the undertaking of the Clerk’s annual review.

 

There being no further business, the Chairperson closed the meeting at 20:31.