1 – One Minute’s Silence

To mark the passing of Her Majesty Queen Elizabeth II, the Chairperson asked that everyone who could, stand and a minute’s silence was held in remembrance.

2 – Apologies for Absence

Apologies for absence were received from Councillor J Fukes, Councillor L Howes and Councillor C Pearce.

3 – Disclosure of Pecuniary Interests

There were no disclosures of pecuniary interest.

4 – Public Participation

No member of public wished to speak at the meeting.

5 – Approval of Minutes

The minutes for the Meeting of the Council held Wednesday 27 July 2022 were approved.

6 – Reports from other authorities and agencies

  1. Kent County Council

Councillor Penny Cole submitted a written report to members which detailed KCC’s new online referral system ‘ReferKent’. This system has been put in place to enable Kent’s resident’s experiencing financial hardship, to quickly and easily find the support they need. The service is set to go live on 29 September 2022.

Councillor Cole’s report spoke about the ongoing issue with racing on Crossways Boulevard. Tickets have been issued and Councillor Cole is continuing communication with the Chief Inspector to ensure this issue is receiving the attention it needs.

Issues with parking and traffic near the Brent School and Stone Lodge were discussed. KCC are working with the schools to ensure they have an up to date travel plan and will continue to monitor the situation and determine any action that can be taken to improve the situation.

Members discussed the traffic and parking issues near the schools and expressed an interest in members monitoring the situation there. Members will visit the site at peak times to see affect it is having currently and better understand the issue and potential resolution.

Members thanked Councillor Cole and resolved to note her report.

  1. Dartford Borough Council

Councillor Burrell reported that the works being done on the cliffs at Steele Avenue had started again after a delay due to bird and bat nesting. Although the project was now behind, residents were being regularly informed of the work being done and that safety was the main concern for completing the project.

Fly tipping continues to be an issue, but Councillor Cutler advised anyone who comes across one to report it via Dartford Borough Council’s Report a problem page on their website.

Members thanked Councillor Burrell and Councillor Cutler and resolved to note their reports.

7 – Committee Membership

To resolve to co-opt Councillor Tom Oliver onto the Community Engagement & Events Committee.

Members resolved to co-opt Councillor Tom Oliver onto the Community Engagement & Events Committee.

8 – Grant Funding

Members were provided with information regarding formal offers of funding from the Urban Tree Challenge Fund for Tree planting at the Claire Tiltman Centre and Stone Recreation Ground. A short discussion was had confirming the size and age of the trees. It was confirmed that they would not be saplings but the terms of the funding ensured they were at least 2m with a head of branches.

Members resolved to note the grant funding offer.

9 – Stone Recreation Masterplan

Members were provided with a report outlining the responses from stakeholders and the public on the recent Stone Recreation Ground Masterplan Consultation.

The online consultation ran from 22nd August – 2nd September and the in-person consultation took place from 30th August – 2nd September. The consultation sought to identify the level of support for the Masterplan and to identify areas of strength and areas for improvement within the plans.

Members thanked the Community Engagement & Events officer for his report and commented that the overall response had been very positive.

It was noted that a Special meeting had been called for 12th October to discuss the design changes following the consultation feedback and to discuss the costings.

Members resolved to note the findings of the consultation report.

10 – Cost of Living Crisis

Members were presented with a report that outlined the Cost of Living Crisis and potential impact on Parish residents.

Members discussed the report and were keen for any funding and Council action to be focused on Stone Parish residents. Members also raised concerns over communication, particularly with elderly residents who may be vulnerable but do not have access to the internet.

Members felt that more information was needed regarding the provision of foodbanks and other organisations in the Stone area and felt that this item should be deferred to the Special meeting on 12th October.

Members resolved to defer this item to the Special meeting of the Council on 12th October.

11 – Policies

  1. To review and resolve adoption of Stone Parish Council’s Equality & Diversity Policy
    In line with LCAS criteria, the council is required to have adopted a series of policies that set out its approach and principles towards various matters and to keep these under periodic review.Members resolved to adopt the Equality & Diversity Policy.2. To resolve approval of Internal Communications Policy
    Members were presented with the Internal Communications Policy at the Full Council meeting in July but members felt that more time was required to review the policy before adopting. This item was therefore deferred from July.Pending adoption of the policy, certain proposals were implemented on the basis that there were no objections to enhancing existing communications and since July’s meeting, regular updates have been dispatched to keep members informed of events and activities. This is considered to have had a beneficial effect.

    Members resolved to adopt the Internal Communications Policy.

12 – Footpath connection

Members were requested to resolve approval in principle of the creation of a footpath connection between Kirby Road / Clarendon Gardens and the Stone Pit 2 development site.

Following a site meeting with a planning officer from Dartford Borough Council and representatives of the developers of Stone Pit 2, it was proposed that the best way to achieve the Neighbourhood Plans objective of sustainable travel around the Parish was an extension of the existing footpath that currently connects Clarendon Gardens with Kirby Road.

The proposal involves a footpath that extends from the current one through the Southern end of the Kirby Road Allotment site. This proposal avoids affecting any of the current tenants and existing plots, instead using a portion of land on the Southern side which is currently unused and overgrown. It would also provide an opportunity for improved security of the Allotment site and an update to the fencing.

Members felt that the proposal would be a beneficial connection between two areas of the Parish and would not negatively affect any of the allotment tenants. Members also confirmed that further discussion would need to be had regarding funding and details at a later date.

Members resolved to approve in principle the proposed connection between Kirby Road and the Stone Pit 2 development.

13 – Consultations

To resolve Stone Parish Council’s response to the Dartford Air Quality Action Plan consultation.

Members discussed the Dartford Air Quality Action Plan. Some members who had already responded to the consultation felt that it focused purely on commuters and was therefore omitting a large portion of residents who do not commute/drive.

Councillor Lynch expressed concerns that there was no information on the previous schemes mentioned within the plan or on any of the metrics by which the plan would be measured for its success.

Members felt that the plan was not inclusive of all age groups or circumstances.

Members resolved that Council officers would formulate a response on the Council’s behalf that included these concerns and was in line with the Stone Parish Neighbourhood Plan objectives.

14 – Authorisation of Payments

A schedule of supplier payments was presented for council resolution to authorise payment.

Members resolved to approve the authorisation of payments.

15 – Planning Applications

  1. To resolve representations to Major Planning Applications affecting the parish

22/01035/FUL – Land West of Woodward Terrace Rear Of 11 Carlton Avenue Horns Cross Kent

Erection of a detached accessible dwelling

Members felt that this application would not have a negative affect on the Parish or local residents and resolved to make no observations.

2. To note representations by officers made under the council’s scheme of delegation

Planning Application Description Council Response
22/00874/FUL  –  34 Hedge Place Road Greenhithe Kent DA9 9LH Erection of a part two storey/part single storey side/rear extension and provision of dormer window with Juliette balcony in rear elevation and roof lights in rear and one side roof slopes in connection with providing additional rooms in the roof space No Observation Made
22/00870/FUL  – Tesla Motors Ltd 3 Capstan Court Crossways Business Park Dartford Kent DA2 6QG Removal of existing roller shutter door, and replace with new curtain wall glazing system to match existing curtain wall framing system, aesthetic and colour.

Structural opening not effected

No Observation Made
22/00865/FUL – 79 St Johns Road Dartford Kent DA2 6BE Erection of a single storey rear extension and two storey side extension No Observation Made
22/01073/FUL – 13 Low Close Stone Kent DA9 9PE Erection of a first floor side and single storey rear extension No Observation Made
22/01057/FUL – 38 Park Lane Stone Kent DA9 9RZ Conversion of existing garage to habitable room and associated alterations to front elevation No Observation Made

Relevant legislation: Town and Country Planning Act 1990.

Members resolved to note the representations made by officers.

There being no further business, the Chairperson closed the meeting at 7.57pm.