01/05/22CL: To elect the Chair of the Council for 2022-23 and receive The Chairperson’s Declaration of acceptance of office

The Vice Chairperson asked for nominations for the election of Chairperson of the Council for the ensuing year. Cllr Burrell nominated Cllr Canham. This was seconded by Cllr Mitchell.

 

There being no further nominations, Cllr Canham was duly elected Chairperson of the Council for the ensuing year.

 

02/05/22CL: To elect the Vice-Chairperson of the Council for 2022-23

The Chairperson asked for nominations for the election of Vice Chairperson for the Council for the ensuing year. Cllr McQueen nominated Cllr Thredgle. This was seconded by Cllr Mitchell.

 

There being no further nominations, Cllr Thredgle was duly elected Vice Chairperson of the Council for the ensuing year.

 

03/05/22CL: Apologies for absence

Apologies for absence were received from Councillor L Canham and Councillor C Pearce

 

04/05/22CL: Disclosure of Pecuniary Interests

There were no disclosures of pecuniary interest

 

05/05/22CL: Public Participation

There were no members of the public present.

 

06/05/22CL: Approval of Minutes

It was resolved to approve the minutes for the meeting of the Council held on Wednesday 30 March 2022 and of the Special Meeting of the Council held on Wednesday 20 April 2022.

 

07/05/22CL: To review and resolve the Council’s Scheme of Delegation and Terms of Reference

Members resolved to approve the Committee structure but as several members had not managed to access the document prior to the meeting, it was resolved that the scheme of delegation and terms of reference be deferred to the next Council meeting.

08/05/22CL: To Resolve membership of committees

The Chairperson advised members of the size of membership, in line with terms of reference, and requested nominations for committee membership.

 

Members resolved membership of committees as follows:

 

Strategy & Finance Committee

  • John Burrell
  • Lucy Canham
  • Paul Cutler
  • Lesley Howes
  • Katie Lynch
  • Jessica McQueen
  • Margaret Mitchell
  • Stephanie Thredgle

 

Community Engagement & Events Committee

  • Lucy Canham
  • Julie Fukes
  • Jeanne Hoadley
  • Lesley Howes
  • Jessica McQueen
  • Claire Pearce
  • Stephanie Thredgle

 

People & Performance Committee

  • John Burrell
  • Lucy Canham
  • Paul Cutler
  • Margaret Mitchell
  • Jessica McQueen
  • Stephanie Thredgle

 

09/05/22CL: To Appoint Council members as Hearing Panel Representatives

Members discussed the potential need for members to be available as hearing panel representatives.

 

It was resolved that all members who wished to, partake in the training so that any could then be called upon to serve as a representative if needed.

 

10/05/22CL: To Resolve appointment of Council representatives to outside bodies and committees

  1. Bluewater Community Forum

Members resolved to appoint the Chairperson and Vice Chairperson of the Council to the Bluewater Community Forum.

  1. Kent Association of Local Councils (KALC) Dartford Area Committee

Members resolved to nominate Cllr J McQueen, Cllr S Thredgle and Cllr K Lynch to the Kent Association of Local Councils (KALC) Dartford Area Committee.

  1. Borough and Parish/Town Council Forum

Members noted that the Chairperson and the Clerk are the representatives for the Borough and Parish/Town Council Forum.

 

11/05/22CL: To Review and Adopt Standing Orders and Financial Regulations for 2022-23

Cllr Mitchell recommended that council documents refer to the Chairman of the Council and committees as ‘Chairperson’ to be inclusive.

 

Members resolved to approve the proposed Standing Orders and Financial Regulations for 2022-23 with the proposed changes of de-gendering the documents.

 

12/05/22CL: Calendar of Meetings

Members were presented with a proposed calendar of Council and Committee Meetings for 2022-23.

 

Members resolved to approve the Calendar of Meetings as proposed.

 

13/05/22CL: To note the outcome of the notice of vacancy in St Johns Ward.

Members were informed that there had been no request for an election following the Councillor vacancy in St Johns Ward, therefore the council was required to fill the seat via co-option.

 

Members resolved to note the outcome of the notice of vacancy in St Johns Ward and noted that co-option would take place at the council meeting in July.

14/05/22CL: FINANCE

  1. To Approve the Annual Return for 2021-22

Cllr P Cutler declared an interest in this item as a family member worked for PKF LittleJohn.

Members resolved to approve the annual return for the financial year 2021-22

 

  1. To Approve subscription to the Kent Association of Local Councils and National Association from 1st April 2022

Members resolved to approve the renewal of the subscription to the Kent Association of Local Councils and the National Association from 1st April 2022

 

  1. To Authorise Payments

A schedule of supplier payments was presented to members.

Members resolved to approve the schedule of supplier payments as provided.

 

  1. To receive and note the findings of the internal audit report from Heelis & Lodge

Members were presented with the internal audit report from Heelis & Lodge.

Members noted that there were no issues found and congratulated the Council officers for their work.

Members resolved to note the findings of the internal audit report.

 

15/05/22CL: Planning Applications

  1. To resolve representations to Major Planning Applications affecting the Parish

22/00117/FUL – Adjacent Warner House Cotton Lane Stone Kent

Erection of a 2 bed detached house with alterations to the forecourt area to numbers 1, 2 & 3 to provide a garden/amenity area with one parking space for the new dwelling

 

Members resolved to object reiterating previous concerns regarding this application that there is insufficient parking and limited sight lines onto Cotton Lane, meaning vehicular access would be dangerous.

  1. To note representations by officers made under the council’s scheme of delegation

 

Planning Application Description Council Response
22/00321/LDC – 17 Invicta Road Dartford Kent DA2 6AY Application for a Lawful Development Certificate for proposed dormer window in rear elevation in connection with providing additional rooms in the roof space and changes to flue/vent No Observation Made
22/00333/FUL – 52 Carlton Avenue Horns Cross Greenhithe Kent DA9 9DR Erection of a single-storey rear extension No Observation Made
22/00340/FUL – 52 Martin Drive Dartford Kent DA2 6BF Erection of a single storey rear extension No Observation Made
22/00334/LDC – Cedar Lodge 1 The Lodges Cotton Lane Stone Kent DA9 9BF Application for a Lawful Development Certificate for proposed erection of a single storey side extension to create home office space No Observation Made
22/00369/FUL – 16 Waterstone Way Stone Kent DA9 9TU Demolition of existing conservatory and erection of a two storey rear extension No Observation Made
22/00402/FUL – 137 Kirby Road Dartford Kent DA2 6HD Provision of a dormer window in rear elevation in connection with providing additional rooms in the roof space No Observation Made
22/00422/FUL – 14A Morgan Drive Horns Cross Greenhithe Kent DA9 9DT Erection of a single storey rear extension No Observation Made

 

Members resolved to note the representations by officers made under the council’s scheme of delegation.

 

16/05/22CL: To note reports from other authorities and agencies

  1. Kent Police

PCSO Steve Keers and PCSO Paris McIlravey reported on the crime statistics to members. It was confirmed they were monitoring and patrolling currently as there had been a caravan incursion on Stone Recreation Ground.

 

People swimming in the lake at St Clements were being reported and given warnings.

The racing of cars and bikes on Crossways Boulevard was a key issue and Kent Police have been speaking to Dartford Borough Council regarding action.

 

It was noted that Dartford Borough Council Cabinet were due to discuss implementation of a PSPO the following week. Cllr Burrell confirmed he would report back to members on what was resolved.

 

Kent Police had received reports of people still driving the wrong way through the one way route on Hill House Road. Registration plates have been taken from a number of these cars and they have received warning letters. Should they do it again, it will be taken further.

 

Members thanked the PCSO’s and resolved to note their report.

 

 

  1. Kent County Council

Councillor Penny Cole submitted a written report to members that spoke regarding KCC’s new strategic statement entitled ‘Framing Kent’s Future’. It covers plans to support

greener transport, digital connectivity, job opportunities and sustainable infrastructure.

 

Following the conclusion of the Household Waste Recycling Centre consultation, an on-the-day booking system has been introduced. There have been less queues at the centres, improving the experience of the resident as well as the reduced congestion and improved safety from the reduction of vehicles.

 

Following on from the discussion with Kent Police regarding Crossways Boulevard, Councillor Cole spoke about the Public Space Protection Order which is being discussed by Dartford Borough Council. It is hoped that if this is implemented, the police will have more powers to disperse these cars.

 

It was also discussed by KCC of the potential implementation of a noise camera. Having undertaken some research into this, the Head of Community Safety felt that it would be important to set up the PSPO first to see if that reduces the number of complaints of racing cars to the extent that noise cameras are not required as these are very expensive to install and require considerable staff time and expense to monitor.

 

Cllr Fukes and Cllr Lynch expressed concerns over whether the PSPO would make a difference and could be enforced. Cllr Cole confirmed that the cameras were unlikely to be installed as there are other areas that would be higher on the priority list, with it taking two severe accidents on a piece of road to require action to be taken.

 

Members thanked Councillor Cole and resolved to note her report.

 

17/05/22CL: To resolve exclusion of press & public

Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, public & press were asked to leave the meeting during consideration of the following items.

 

18/05/22CL: To resolve award of consultant tender for the Stone Recreation Ground Masterplan

Members received a report from the Council’s Quantity Surveyor with recommendations on the tenders received for the Stone Recreation Ground Masterplan.

Members resolved to award the tender for the Stone Recreation Ground Masterplan to One Creative at a cost of £103,490.75. It was resolved that this would be paid from the Community Infrastructure Levy (CIL) funds.

 

There being no further business, the Chairperson closed the meeting at 20:49.