1 – Apologies

For Information

19:00, 1 min

To receive apologies for absence.
Relevant Legislation: Local Government Act 1972, s 85.

 

2 – Disclosure of Pecuniary Interests

For Information

19:01, 1 min

To receive disclosure of any pecuniary interests relating to meeting agenda items.
Having declared an interest, a member must not participate in discussion on the matter and must not take part in any vote unless an appropriate dispensation has been granted.

 

Relevant Legislation: Localism Act 2011, s 31.

 

 

3 – Approval of Minutes

For Decision

19:02, 5 min

To approve the Minutes for the Meeting of the People & Performance Committee held Wednesday 8 November 2023.

 

4 – To note annual timetable of Performance Reviews and areas of focus

For Information

19:07, 10 min

The attached appendix provides members with the timetable for the council’s internal appraisal procedure to facilitate their awareness and support the forthcoming resolution of the annual calendar of meetings. In 2023, adjustments were made to the proposed calendar of meetings prior to its resolution, leading to a misalignment between internal activities and committee reporting. To prevent a recurrence of such discrepancies, the timetable for appraisal activities is  presented to enable council members to synchronize it with the forthcoming  annual calendar of meetings. This alignment aims to ensure that proposed People & Performance Committee meetings in September, January, and May correspond appropriately with this cycle and other HR-related activities.

 

5 – To resolve to exclude press and public

For Decision

19:17, 1 min

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following item.

 

6 – To note completion of Performance Reviews

For Discussion

19:18, 15 min

Performance Reviews were carried out in March 2024 for the review period 1st October 2023-31st March 2024. The attached report outlines the findings of this cycle, along with proposals to address any issues/improve performance scores.

 

7 – To note current People & Performance Activity Report

For Discussion

19:33, 15 min

To note current work activity, workforce status, recruitment needs, overtime and absence information.

 

8 – To note an update on the Community Engagement Manager

For Information

19:48, 10 min

As discussed in the HR Activity Report, it is proposed that recruitment activity for the role of Community Engagement Manager recommences in late April/early May to conclude the process of determining the preferred candidate to enable a formal offer of employment to be made with a prospective start date of early July 2024.

Four shortlisted candidates remain under consideration and as they are all of extremely high calibre, it is not considered necessary to re-advertise the vacancy. It is proposed that the recruitment activity consist of a presentation and interview to shortlist further, with possible final interviews if necessary to address any outstanding areas of suitability.

A copy of the Job Description for the role of the Community Engagement Manager is attached for member’s information.

 

9 – To ratify proposed performance-related pay recommendations

For Decision

19:58, 10 min

Following previous performance reviews, expectations regarding performance-related pay adjustments were incorporated into the salary budget for 2024-25. In the review of the workforce structure, work has been undertaken to indicate transitional placements between roles to support competency-based pay. Members are requested to recommend the proposals outlined in the attached report for ratification by the full council.