19/07/22CL: Apologies for Absence

To receive apologies for absence.

Relevant Legislation: Local Government Act 1972, s 85.

 

20/07/22CL: Disclosure of Pecuniary Interests

To receive disclosure of any pecuniary interests relating to meeting agenda items.

Having declared an interest, a member must not participate in discussion on the matter and must not take part in any vote unless an appropriate dispensation has been granted.

Relevant Legislation: Localism Act 2011, s 31.

 

21/07/22CL: Public Participation

The council meets and makes its decisions in public. A council meeting is not a public meeting. It is a meeting held in public and there is no requirement in law which allows members of the public to speak at such meetings.

However, the council is is keen to encourage public attendance at meetings and will therefore provide an opportunity to local registered electors to show it is committed to community engagement.

A maximum of 3 minutes is allowed per person to speak and the total length of time afforded for public participation at each meeting shall be no more than 15 minutes, subject to an extension of this time, in exceptional circumstances, being agreed by the Chairman.

Relevant Legislation: Local Government Act, s 100.

 

22/07/22CL: Approval of Minutes

To approve the minutes of the Annual meeting of the council held on Wednesday 18 May 2022

Relevant Legislation: Local Government Act 1972, Sch 12, para 41 (1).

View the Draft Minutes of the Annual Meeting of the Council – Wednesday 19 May 2022

 

23/07/22CL: Reports from other authorities and agencies

To receive reports from representatives of other authorities and agencies

  1. Kent County Council
  2. Dartford Borough Council

 

24/07/22CL: To resolve co-option of Councillor to fill the vacancy in St John’s Ward

Members will be sent forms separately of the potential candidates who have expressed an interest as these forms include personal information so cannot shared with the public.

 

25/07/22CL: To note the outcome of the Neighbourhood Plan Referendum

On 26th May 2022, the Stone Parish Neighbourhood Plan received 90% support and was therefore successful at referendum.

The turnout for the vote was low at 8.7%, but we are informed is in line with this type of election. A total of 805 votes were cast, with 720 voting Yes to support, and 85 voting No.

If the majority of those who vote in a referendum are in favour of the draft neighbourhood plan, then the neighbourhood plan must be made by the local planning authority within 8 weeks of the referendum.

A neighbourhood plan comes into force as part of the statutory development plan once it has been approved at referendum. Dartford Borough Council will be formally make the Stone Neighbourhood Plan and form a part of the Development Plan for Dartford Borough at the Cabinet meeting on Thursday 21 July 2022.

The Borough Council will then determine any planning applications in the Stone Neighbourhood Area in accordance with the Stone Neighbourhood Plan and other parts of the Development Plan.

This result is the culmination of a process that formally started in April 2015, when a steering group of Neighbourhood Plan Directors were appointed. This group of directors have worked tirelessly since then to develop a plan that seek to shape any future development in Stone so that it benefits the parish and focuses on local priorities. An adopted plan also generates additional community infrastructure levy funds for the parish council to enable it to invest directly back into the parish to fund priorities, rather than see this money spent elsewhere.

Special thanks must go to Paul Winchester, who assumed the role of Chairman and did not waver in his support and determination to achieve this conclusion, to Valerie Winchester, Garnet Johnson, Dorothy Bartlett, John Burrell, Margaret Mitchell and Jennie Thomas, who remained directors throughout the last seven years and without whom this achievement would not have been possible.

This is a significant achievement for the council and for Stone Parish.

 

26/07/22CL: To resolve award for recognition of exceptional public service

Since 2015, the council has had a Council Recognition Policy to recognise exceptional or longstanding public service. Since 2015, awards have been made to former councillors and employees, community volunteers, and employees of local business.

View the Council Recognition Policy 2015opens PDF file

The policy dictates that a monetary figure of £50 is applies for the purchase of each award and awards require resolution by the full council.

Following the recent referendum success of the Stone Parish Neighbourhood Plan, it is felt timely to consider an award of recognition to Neighbourhood Plan directors; Paul Winchester, Valerie Winchester, Garnet Johnson and Dorothy Bartlett. who gave their time tirelessly for seven years to develop the plan and achieve this great accomplishment and benefit for the Parish.

Recommendation:
That the council resolves awards for recognition of exceptional public service to Neighbourhood Plan Directors, Paul Winchester, Valerie Winchester, Garnet Johnson and Dorothy Bartlett for their dedication and contribution to the Stone Parish Neighbourhood Plan.

 

27/07/22CL: To consider intitial concept designs for the Stone Recreation Ground Masterplan

Following the recent award of design consultant tender, One Creative Ltd has been refining the planning applications drawings to enable submission of reserved matters to support production of a construction tender.

As the planning documents focused largely on principles, these indicative drawings are now being worked into a more cohesive scheme to make the most of the opportunities and benefits than can be achieved in delivery of the plan.

This includes some degree of re-positioning of elements to achieve a better layout, exploit views and encourage traverse across the site.

This also includes incorporating features to support sustainability and a reduced carbon footprint.

The objective to achieve a better diversification of activities beyond football has been embraced to indicate a number of new additions to complement and improve provision for all ages including BMX pump track, table tennis and climbing walls. Popular existing features such as the outdoor gym and MUGA have been enlarged to allow for improved use by larger number and to incorporate additional activities such as tennis. A safe and attractive environment is provided by the informal running track.

A significant degree of enhanced landscaping is indicated to improve the biodiversity of the site and provide more natural areas for peaceful enjoyment of the site.

More attractive and welcoming entrances are shown and key buildings such as Stone Pavilion and Lizzie’s Café indicate much needed space improvements with a healthy degree of future proofing to avoid the need for subsequent modifications.

Landscape elements also incorporate opportunities to act as infrastructure for community events that supports effective delivery of activities.

A reworked layout of maintenance depot, changing rooms and Caretaker’s house maintains existing provision but reduce the existing carbon emissions and improves the environment and aesthetic.

Members are requested to consider these initial concepts to provide feedback on the key concepts to enable revision, if necessary, ahead of proposed public consultation over the summer.

Recommendation:
That members consider the initial design concepts for Stone Recreation Ground and resolve observations as appropriate.

View the initial concepts for the Stone Recreation Ground Masterplanopens PDF file

View the full Landscape Masterplan concept drawingopens PDF file

28/07/22CL: To consider and resolve Internal Communications Policy

 

29/07/22CL: To note the CIL forecast and resolve CIL Expenditure Policy

 

30/07/22CL: To resolve CIL expenditure of £21,279 for new equipment for Stone Castle Park (lower Playground)

Recent vandalism, along with years of wear and tear, at the Lower playground at Stone Castle Park means that a high level of replacements are now required to bring the park up to the council’s preferred standard.

Members are presented with a quote from Kompan for replacement playground equipment including installation. Provided this is resolved, Kompan have suggested that it could take a few months to acquire all the parts, with potential delivery and installation tentative for October. In the meantime, the Public Realm team are undertaking any required maintenance and repairs to ensure the current equipment remains safe for use.

As this expenditure exceeds the current playground repairs revenue budget, it is recommended that Community Infrastructure Levy (CIL) funds are utilised to support this expenditure.

View the quote for new equipment for Stone Castle Parkopens PDF file

Recommendation: That the council resolves CIL expenditure of £21,278.79  for replacement playground equipment at Stone Castle Park (Lower)

 

31/07/22CL: To resolve authorisation of payments

A schedule of supplier payments is presented for council resolution to authorise payment.

Relevant Legislation: Accounts & Audit Regulations 2015

View the schedule of supplier paymentsopens PDF file

 

32/07/22CL: To consider and resolve observations to planning applications

  1.  To resolve representations to Major Planning Applications affecting the parish

22/00496/FUL – Gurney And White Limited 211 – 213 London Road Stone Kent DA9 9DQ

Raising height of and alterations to roof including dormers and revised roof design with solar panels to create second floor showroom accommodation and additional first floor accommodation

22/00335/FUL – Asda RDC Unit 8 Galleon Boulevard Crossways Business Park Dartford Kent DA2 6QR
Application for the storage of Liquefied Natural Gas and associated works

22/00827/VCON – Hangloose Adventure Bluewater Parkway Bluewater Greenhithe Kent DA9 9SW

Application for variation of condition 8 of planning permission ref DA/21/01409/VCON to increase the number cap from 50,000 visitors per annum to 125,000 visitors per annum.

22/00779/FUL – Thames Walk Car Park Bluewater Shopping Centre Bluewater Parkway Greenhithe DA9 9ST Kent

Removal of existing car park lighting and extract units, installation of a surface plate, service connections and drainage and other operational works to enable the erection of a polyethylene dome to be used as a football-themed family entertainment centre (use class E(d)) with ancillary retail (use class E(b)), food and drink (use class E(c)) and office (use class E(g)(i)) space and associated plant for a temporary period of up to five years.

2. To note representations by officers made under the council’s scheme of delegation

Planning Application Description Council Response
22/00679/FUL – 140 London Road Stone Kent DA9 9JW Demolition of existing rear conservatory and part kitchen and boiler room and erection of a two storey rear extension and single storey rear extension and front porch No Observation Made
22/00643/FUL – 6 Oak Road Horns Cross Kent DA9 9DH Erection of a single storey rear extension and single storey front extension No Observation Made
22/00626/FUL – 3 Low Close Stone Kent DA9 9PE Demolition of existing conservatory and attached garage and erection of single storey extension to rear and two storey extension to side. No Observation Made
22/00577/FUL – 16 Jessamine Place Dartford Kent DA2 6EU Erection of two storey side and rear extension, single storey rear extension & front porch No Observation Made
22/00757/FUL – 64 Hayes Road Horns Cross Kent DA9 9DW Erection of a single storey rear extension No Observation Made
22/00748/FUL – Unit 15 Newtons Court Dartford Kent DA2 6QE Provision of two new first floor window installations to front north elevation of warehouse No Observation Made
22/00728/FUL – Cedar Lodge 1 The Lodges Cotton Lane Stone Kent DA9 9BF Erection of a single storey side extension No Observation Made

Relevant legislation: Town and Country Planning Act 1990.

33/07/22CL: To consider and resolve response to current consultations

To resolve Council response to the Transport for the South East Consultation.

Transport for the South East (TfSE) is the Sub-national Transport Body for the South East of England, one of seven sub-national transport bodies in the UK

TfSE is made up of 16 local authorities, five local enterprise partnerships and representatives of district & borough authorities, protected landscapes and national delivery agencies

 

Our purpose is

  • to determine what investment is needed in the South East,
  • to transform the transport system and drive economic growth.

 

TfSE has recently  launched their  draft Strategic Investment Plan  (SIP)   for South East England

The plan provides a framework for Investment in Strategic transport infrastructure services and regulatory interventions in the coming decades     Have Your Say  The consultation closes on 12th September

 

There  are two virtual briefing sessions arranged : Monday 11th July 10-11.30am on and Tuesday 6-7.30pm on 12th July.

 

For further information on TfSE please check their website  https://transportforthesoutheast.org.uk/

 

34/07/22CL: To resolve exclusion of Press & Public

To resolve, pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960, that because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items.

 

35/07/22CL: To ratify recommendations from the People & Performance Committee regarding increased pay for unsociable hours

Members are requested to resolve proposals for enhanced pay for unsociable hours as recommended by the People & Performance Committee.

Members are presented with the report that was sent to the People & Performance Committee in June. The Committee has recommended that the Full Council resolve that this is resolved as laid out in the attached report.

 

36/07/22CL: To note undertaking of Clerk’s annual review

Councillor’s Thredgle and Mitchell conducted the Parish Clerk’s annual review on Friday 15th July 2022.

A summary of the discussion is attached. This document is password protected for confidentiality. The password will be emailed separately.