1 – Apologies for Absence 


19:00, 1 min

To receive apologies for absence.

Relevant Legislation: Local Government Act 1972, s 85.  


2 – Disclosure of Pecuniary Interests 


19:01, 1 min

To receive disclosure of any pecuniary interests relating to meeting agenda items.

Having declared an interest, a member must not participate in discussion on the matter and must not take part in any vote unless an appropriate dispensation has been granted.

Relevant Legislation: Localism Act 2011, s 31.  


3 – Public Participation 


19:02, 15 min

The council meets and makes its decisions in public. A council meeting is not a public meeting. It is a meeting held in public and there is no requirement in law which allows members of the public to speak at such meetings.

However, the council is is keen to encourage public attendance at meetings and will therefore provide an opportunity to local registered electors to show it is committed to community engagement.

A maximum of 3 minutes is allowed per person to speak and the total length of time afforded for public participation at each meeting shall be no more than 15 minutes, subject to an extension of this time, in exceptional circumstances, being agreed by the Chairman.

Relevant Legislation: Local Government Act, s 100.  


4 – Approval of Minutes 

For Decision  

19:17, 5 min

To approve the minutes of the meeting of the council held on Wednesday 25th January 2023.

Relevant Legislation: Local Government Act 1972, Sch 12, para 41 (1).  


5 – Review of Internal Controls 

For Decision  

19:22, 15 min 

The Council is responsible for ensuring that its business is conducted in accordance with the law and proper standards, that public money is safeguarded and properly accounted for, used economically, efficiently and effectively. The Council is also responsible for ensuring that there is a sound system of internal control which facilitates the effective exercise of the Council’s functions and which includes arrangements for the management of risk and that this is reviewed at least annually. 


The Accounts & Audit (England) Regulations 2015 aim to strengthen governance and accountability through requirements related to internal control and internal audit. 


Regulation 3 states: “A relevant authority must ensure that it has a sound system of internal control which— 

(a) facilitates the effective exercise of its functions and the achievement of its aims and objectives; 

(b) ensures that the financial and operational management of the authority is effective; and 

(c) includes effective arrangements for the management of risk. 


Regulation 6 of the Accounts and Audit Regulations 2015 requires the Council to conduct each financial year a review of the effectiveness of the system of internal control. 

The system of internal controls was inspected by the Responsible Finance Officer during February and March and is now presented for council review. The council is requested to review the scope of internal controls contained on the Risk Register and resolve approval of the system.  


6 – Finance 


Relevant Legislation:   


6.1 – Community Grant Applications 

For Decision  

10 min

To consider and resolve applications to the council’s Community Grant Scheme: 

  1. Kent Surrey & Sussex Air Ambulance Charity – request for £300 
  1. We are Beams – request for £500 

6.2 – Supplier Payments 

For Decision  

5 min

To resolve authorisation of payments to suppliers as outlined in the payments summary.

>View the list of supplier paymentsopens PDF file


7 – Planning 


Relevant legislation: Town and Country Planning Act 1990. 



7.1 – Medical Centre Car Park Steel Avenue 

For Decision  

45 min

To resolve council representation to planning application 23/00145/FUL | Development of a medical centre with undercroft car parking, landscaping, and other associated works | Car Park Steele Avenue Greenhithe Kent

>View the Planning Application Details and consultation responses

>View the officer Report regarding the applicationopens PDF file


7.2 – Stone Lodge Development Complex 

For Decision  

10 min

To resolve council representation to planning application 23/00006/VCON | Amendment to Condition 2 (approved drawings) of the Outline Planning Permission DA/18/01074/OUT as amended by DA/20/00746/VCON for the erection of an 8-form entry secondary school, up to 140 residential dwellings in total across 2 sites and provision of 19 ha of public open space. Amendment of Condition 2 (approved drawings) to provide a revised Parameters Plan which changes the boundaries to the two areas shown as ‘New Residential Development’ | Stone Lodge Development Complex Cotton Lane Stone Kent  

 >View the Planning Application Details and consultation responses

8 – Clerk’s Report 

For Information  

10 min