1 – Election of Chair

To elect a chairperson for the 2023-4 term.
Nominations to be invited by the outgoing Chair and a vote taken in respect of proposed nominees.

2 – Election of Vice-Chair

To elect a Vice-chair for the 2023-4 term.
Nominations to be invited by the Chair and a vote taken in respect of proposed nominees.

3 – Apologies for Absence

To receive apologies for absence.

Relevant Legislation: Local Government Act 1972, s 85.

4 – Disclosure of Pecuniary Interests

To receive disclosure of any pecuniary interests relating to meeting agenda items.

Having declared an interest, a member must not participate in discussion on the matter and must not take part in any vote unless an appropriate dispensation has been granted.

Relevant Legislation: Localism Act 2011, s 31.

5 – Public Participation

The council meets and makes its decisions in public. A council meeting is not a public meeting. It is a meeting held in public and there is no requirement in law which allows members of the public to speak at such meetings.

However, the council is keen to encourage public attendance at meetings and will therefore provide an opportunity to local registered electors to show it is committed to community engagement.

A maximum of 3 minutes is allowed per person to speak and the total length of time afforded for public participation at each meeting shall be no more than 15 minutes, subject to an extension of this time, in exceptional circumstances, being agreed by the Chairman.

Relevant Legislation: Local Government Act, s 100.

6 – Approval of Minutes

To approve the minutes of the Community Engagement & Events Committee held on Wednesday 8 March 2023

>View the Minutes of the Community Engagement & Events Committeeopens PDF file

Relevant Legislation: Local Government Act 1972, Sch 12, para 41 (1).

7 – Committee Terms of Reference & Annual Work Plan

To note committee Terms of Reference and annual work plan relevant to committee activity.

>View the Terms of Reference for the Community Engagement, Wellbeing & Events Committeeopens PDF file

8 – Community Engagement & Events

8.1 – To consider review of Spring 2023 Community Events and resolve recommendation

>View the Spring 2023 Community Events Reviewopens PDF file

8.2 – To note details of Summer 2023 Community Events

>View the Summer 2023 Community Events Updateopens PDF file

8.3 – To consider & resolve Community Needs Survey 2023

The attached report and appendices provide details regarding the proposed Community Needs Survey 2023 and respective consultation activity to support preparation of a new strategic plan.

View the Community Needs Survey Report 2023opens PDF file

View Appendix A – Community Needs Questionsopens PDF file

9 – Community Wellbeing

9.1 – Youth Services

Over the past 9 months, the council has been in active talks with youth service providers to ensure the best provision for the residents of Stone Parish. Most recently, Jane Relf, the Youth Hub Delivery Manager at Bridge 4 Young People went through the KCC consultation that was open at the time that would impact on youth service provision.

The current youth service provision consists of;
Tuesday 4:30pm – 6:30pm: Mobile Youth Hub from Bridge 4 Young People at Stone Recreation Ground
Wednesday 2:30pm – 4:30pm: Stone Lodge School (Play Place)
Wednesday 5:00pm – 7:00pm: Stone Baptist Church (Play Place)
Thursday 4:30pm – 5:30pm: Stone Recreation Ground (Play Place)
Friday 7:00pm – 9:00pm: Stone Pavilion Youth Club

The council also facilitates a number of other weekly youth activities/services through the venue hire of Stone Pavilion and The Claire Tiltman Centre.

9.2 – Senior Services

Seniors of Stone (SoS) takes place on the last Friday of each month. The group consists of 40 members with over 30 members regularly in attendance at each session. Each month there is a different theme.

The council also supports other services for seniors through hiring Stone Pavilion. This includes exercise classes and falls prevention classes.

9.3 – Healthy Lifestyle Initiatives

As mentioned in the review of events report, there is a need to review how the council actively engages residents in the programme of healthy lifestyle initiatives that are run each week. Currently the council runs a weekly cycling group and had previously run a walk and talk group. We hope to launch a WalkFit class in August.

Cooking on a Budget classes will also be starting shortly, as part of the KCC Multiply Project.