01/06/21CL: To elect the Chairman of the Council for 2021-22 and receive Chairman’s Declaration of acceptance of office

The Chairman will ask for nominations for election of the Chairman of the Council for the ensuing year.

If there is more than one nomination, a vote will commence by a show of hands in the order in which persons have been nominated.

The Chairman will then declare the successful nominee to be the duly elected Chairman of the Council for the ensuing year.

The incoming Chairman will read aloud and sign the Declaration of Acceptance of Office, which is then handed to the Clerk for her signature.

The incoming Chairman will give a vote of thanks to the retiring chairman and invite compliments from other members.

At this point, the incoming Chairman will take over the meeting from the retiring Chairman.

 

02/06/21CL: To elect the Vice-Chairman of the Council for 2020-21

The Chairman will ask for nominations for election of Vice-Chairman of the Council for the ensuing year.

If there is more than one nomination, a vote will commence by a show of hands in the order in which persons have been nominated.

The Chairman will then declare the successful nominee to be duly elected Vice-Chairman of the Council for the ensuing year.

 

03/06/21CL: To receive apologies for absence

 

04/06/21CL: To receive declarations of interest

 

05/06/21CL: Questions from the public

Members of the public will be able to ask questions.

The Chairman will call on one person at a time.

This item may not exceed 15 minutes.

 

06/06/21CL: To approve the minutes of the Meeting of the Council held Thursday 29 April 2021

>View the Draft Minutes for the Meeting of 29 April 2021opens PDF file

07/06/21CL: To review and resolve council Scheme of Delegation and to appoint Portfolio Members as outlined in the report

 >View the Scheme of Delegation 2021opens PDF file

08/06/21CL: To appoint council members as Hearing Panel representatives

Members are required to resolve appointment of five councillors as a pool of hearing panel representatives, as per the council’s Human Resources policies. These members will be required to undertake virtual disciplinary and grievance training within the next 6 weeks.

The panel will be required to conform with proportional balance, in line with the council’s approach to committee membership, which should be taken into consideration when appointing members.

 

09/06/21CL: To appoint council representatives to outside bodies

Members are required to resolve appointment of two council representatives to the Kent Association of Local Council’s Dartford Area Committee.

 

10/06/21CL: To confirm the calendar of Council Meetings for 2021-22

It is proposed that monthly Council meetings continue for the following year with committees to remain suspended.

 >View the Draft Calendar of Meetings 2021-22opens PDF file

11/06/21CL: To review and resolve adoption of Standing Orders and Financial Regulations

>View the Standing Orders 2021opens PDF file

>View the Financial Regulations 2021opens PDF file

12/06/21CL: To receive reports from outside organisations and agencies

  1. Kent Police
  2. Kent County Councillor’s Report
  3. Dartford Borough Councillors’ Report

 

13/06/21CL: Clerk’s Report

To receive a verbal update from the Parish Clerk regarding ongoing projects.

>View the Clerk’s Report for June 2021opens PDF file

14/06/21CL: To Resolve approval of Annual Return for 2020-21

The council is required to approve the annual return for the financial year 2020-21

>View the Annual Return for 2020-21opens PDF file

15/06/21CL: To note internal audit report from Heelis and Lodge

>View the Internal Audit Report 2020-21opens PDF file

16/06/21CL: To authorise payments

To obtain member’s approval for the authorisation of payments

>View the Schedule of Supplier Payments for Authorisationopens PDF file

17/06/21CL: To resolve approval of signatories and amendment of the bank mandate

Members are requested to resolve to update the list of signatories on a new bank mandate as the bank requires a minuted decision.

 

18/06/21CL: To resolve Community Grant Awards

Members are requested to resolve the distribution of community grants based on the two applications received.

 

19/06/21CL: To note response from the London Road lorry parking consultation and resolve provision of report to Dartford Borough Council for assessment of priority.

>View the Lorry Parking Consultation Responses Reportopens PDF file

20/06/21CL: To note Planning Applications responded to under delegated authority

Planning Application
Description
Council Response
opens in a new window21/00703/FUL –                  1 Stone House Lane Dartford Kent DA2 6FB
Conversion of integral garage into habitable room with associated alterations to front elevation.
No observation made.
opens in a new window21/00693/FUL– 13 Chambers Close Stone Kent DA9 9RB
Conversion of attached garage into habitable room with associated alterations to front and rear elevations
No observation made.
opens in a new window21/00719/FUL– 20 Hayes Road Horns Cross Kent DA9 9DN
Erection of a two storey side/rear and single storey front and rear extensions
No observation made.
opens in a new window21/00716/TPO – 1 Jepson Drive Stone Kent DA2 6FR
Application to raise tree canopy to roof ridge height subject to Tree Preservation Order No.1 1998
No observation made.
opens in a new window21/00454/FUL –  15 Trivett Close Stone Kent DA9 9PL
Demolition of existing rear conservatory and erection of a single storey rear extension
No observation made.
opens in a new window21/00516/FUL –          220 Watling Street Stone Kent DA2 6EW
Erection of a single storey front extension
No observation made.