Minutes of the Council Meeting held on Wednesday 10 February 2010, 7pm at The Council Offices, Recreation Ground, London Road, Stone, Kent. 

 

 

COUNCIL PRESENT Mrs T Richards, D BakerMrs R SweetlandMrs J Wise, Ms S ThredgleMrs S MartinMrs S East, A Martin, Mrs N Wightman, I T N Jones 

 

IN ATTENDANCE:  Mrs J Thomas – Clerk to CouncilMrs M Martin – Senior Administrator 

 

VISITORS Kent County Councillor’s Mrs P Cole and R Lees, A Sandhu 

 

 

 

120/02/10CL  APOLOGIES FOR ABSENCE  Apologies for absence were received from Councillor’s Mrs D Jones and J Burrell. 

Apologies for absence were also received from, Beat Officer, PC J Kilvington and Community Warden C Bates 

121/02/10Cl  TO ACCEPT DECLARATIONS OF INTEREST 

 

Councillor A Martin declared a personal interest in item 132/02/10Cl as he is a member of the Cabinet at Dartford Borough Council. 

 

122/02/10Cl  TO HEAR THE OPENING PRAYER  Councillor Mrs S Martin read the opening prayer
 
 

123/02/10Cl: 

 

TO ACCEPT QUESTIONS FROM THE PUBLIC 

 

A member of the public queried the on-going situation regarding faulty lighting at Bevis Close. This had been reported to the parish council, borough council and county council members as well as raised at the Stone Triangle association meetings but no progress had been made to remedy the situation. 

 

The Clerk explained that there had been difficulties in determining responsibility for maintenance as some of the lights were maintained by KCC and others were the responsibility of the Manorbrooke Residential Home. 

 

The Chairman reiterated that whilst no repairs have been carried out, that this was not reflection the time and effort that has been made by council officers who have been attempting to resolve the situation.  

 

The relevant authorities and owners are all aware of the situation and there is now little, other than exerting pressure, that the parish council can do further. 

 

 

 

124/02/10Cl: 

 

TO APPROVE THE MINUTES OF THE MEETING OF THE COUNCIL HELD ON WEDNESDAY 13 JANUARY 2010 AND MINUTES OF THE FINANCE COMMITTEE ON WEDNESDAY 9 DECEMBER 2009 

 

 

The minutes of the meeting of the Council held Wednesday 13 January 2010 and the minutes of the Finance Committee held Wednesday 9 December 2009 were accepted as a true record by the Council and signed by the Chairman. 

 

 

 

125/02/10Cl: 

 

TO DISCUSS MATTERS ARISING FROM PREVIOUS MINUTES 

 

109/01/10Cl Meeting Structure Review 

Debate took place regarding resolutions agreed for this item and the impact on committee membership. As the restructure had resulted in Planning committee meetings being rescheduled to precede full council meetings, some members had misinterpreted this to mean that all council members were to also form the Planning Committee. 

 

The Clerk confirmed that whilst it was the intention of the restructure for members to be more involved in council discussions that this did not amount to an amendment of current committee membership. 

 

It was noted that the council review appointments to committees as part of the annual council meeting in May and that this would be the appropriate time at which to proposed amendments. 

 

 

126/02/10Cl: 

 

TO RECEIVE MINUTES OF THE FOLLOWING COMMITTEES: 

 

  1. Minutes of Planning, Environment and Transport Committee held 25 November 2009 

 

  1. Minutes of Stone Fete Committee held 26 January 2010. 

 

 

 

 

 

 

Council resolved to note the minutes of the Planning, Environment and Transport Committee held 25 November 2009. 

 

 

Council resolved to note the minutes of Stone Fete Committee held 26 January 2010. 

 

127/02/10Cl: 

 

TO RECEIVE REPORTS FROM OUTSIDE ORGANISATIONS AND AGENCIES 

 

  1. Kent County Councillor’s Report  

 

 

 

 

 

 

  1. Dartford Borough Councillor’s Report 

 

  1. Community Warden’s Report  

 

 

 

 

 

 

  1. Neighbourhood Beat Officer’s  Report 

 

 

 

 

 

 

 

 

 

 

  1. Minutes of the Dartford Association of Parish and Town Councils – 19 January 2010 

 

 

 

 

 

 

Councillor Mrs P Cole submitted a written report covering: flooding on London RoadKent Permit SchemeKCC’s pledge of £1 million to repair potholes following recent bad weather; lighting in Bevis Close; feasibility of provision of salt bins in local roads. 

 

Council resolved to note the report. 

 

No report received. 

 

 

Community Warden, Christine Bates submitted a written report covering: dog fouling; deep clean of footpath; multi agency approach to fly tipping; bogus caller talk to residents and groups; Alamein Gardens; anti-social behaviour at Allotments. 

 

Council resolved to note the report. 

 

PC J Kilvington submitted a written report covering: anti-social behaviour in Hillhouse and Kirby Road; graffiti and criminal damage at Alamein Gardens; stolen number plates; illegal parking outside of schools; neighbourhood dispute in St John’s Road; fake £50 notes. 

 

Council resolved to note the report. 

 

Council requested that Rosedale Close and Lingfield Avenue are added to the roads patrolled at school times as these are also badly affected by school parking. 

 

Council resolved to note the report. 

 

 

128/02/10Cl 

 

TO NOTE THE RESULTS OF THE ST JOHN’S WARD BY-ELECTION HELD ON 28 JANUARY 2010 

 

 

 

 

A by-election was held on 28 January 2010 to elect a new councillor following the recent disqualification of Sydney Ahamefula.   

 

Council resolved to note the election of David Baker to represent St John’s Ward and welcomed him to Stone Parish Council  

 

 

129/02/10Cl 

 

TO RESOLVE COUNCIL ELIGIBILITY TO USE THE POWER OF WELL-BEING 
 

 

 

 

Following recent Councillor training, the Clerk’s successful qualification and adoption of the Community Engagement Statement of Intent, the council now meets the prescribed conditions required to use the ‘Power of Well-being’.  In order to utilise the power, the council must pass a formal resolution acknowledging that the criteria has been met.  

 

 

Council resolved that prescribed conditions to use the ‘Power of Well-Being’ have been met and that the council is eligible to use the Power of Well-Being. 

 

A recorded vote was requested to indicate that the following councillors abstained from voting: 

J Wise, D Baker, ITN Jones.  

 

 

130/02/010Cl 

 

TO REVIEW THE FINDINGS OF THE ECOLOGICAL SURVEY AND CONSIDER PRODUCTION OF A ‘VISION PLAN’ FOR COTTON LANE
 

 

 

Members were provided with a copy of the report by Emma Ventham, Groundwork. 

 

Members were impressed with the findings of the report and agreed that proposals needed to be developed but were anxious that some members had not yet visited the site to assist discussion. 

 

As such, it was resolved that this item is deferred until the next agenda to allow members to conduct a site visit. 

 

 

131/02/10CL: 

 

1. 

 

STAFFING 

 

TO APPROVE INCREASE IN GROUNDS MANPOWER BY TWO FULL-TIME DAYS PER WEEK AS PER COUNCIL BUDGET 2010/11 

 

 

 

During the council’s budget-setting process for 2010/11, provision was made for the expectation that the current grounds staffing provision would need to be increased in April to cope with workload demands following the acquisition of land at Cotton Lane, Charles Street and the imminent adoption of Stone Castle Park. 

 

The additional cost to the council is £6421 per annum for which provision in the 2010/11 budget has been made. 

 

Council resolved to approve the increase in grounds staffing provision by two full-time days per week at an annual cost of £6421, as per the council budget for 2010/11. 

 

 

132/02/10Cl: 

 

1. 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3. 

 

 

 

 

 

 

 

 

 

 

4. 

 

FINANCE 

 

TO APPROVE THE APPLICATION FOR BORROWING APPROVAL FOR PHASE ONE OF THE PAVILION PROJECT 

 

 

 

 

 

 

 

 

 

TO APPROVE REVISED GRANT APPLICATION CRITERIA 

 

 

 

 

 

 

 

 

 

 

 

 

 

TO CONFIRM FEES & CHARGES FOR 2010/11 

 

 

 

 

 

 

 

 

 

TO AUTHORISE PAYMENTS & RECEIPTS 

 

 

 

 

 

Members were due to consider details of the first application for borrowing approval for costs associated with the construction of the new pavilion.    

 

The Clerk confirmed that following dispatch of the council agenda she had conversed with the Capital Finance Officer at the DCLG who confirmed that a single application for the full borrowing amount would be sufficient and it was agreed that this would be submitted in April following appointment of Tenders. 

 

As such, Council resolved to defer this item until April 2010 

 

Members were provided with revised documents for SPC grant applications by local groups and associations. 

 

This had been produced following discussion by a working party to establish criteria which could determine the merit of each application and ensure that grants went towards particular projects rather than supporting overheads which could invite reliance on council funding for sustainability 

 

Council resolved to approve the revised grant application documentation outlined at Appendix A with two additions;  

  1. A stipulated deadline for application submission; 
  1. An obligation to generate media coverage of the award. 

 

Members were provided with a list of current council fees and charges and proposals for minor increases in line with the budget for 2010/11.  The proposals demonstrate a small upscale for hall and sports pitch hire, with the assumption that fees and charges will require a full review later in the year as part of the pavilion project activities. 

 

Council resolved to approve the amendments to council fees and charges in line with the council budget for 2010/11. 

 

Members were provided with payments and receipts for January 2010. 

 

Council resolved to approve payments and receipts for January 2010. 

 

 

133/02/10Cl: 

 

1. 

 

CORRESPONDENCE 

 

Kent County Council (KCC)  –  Annual Performance Report 2008/09 

 

 

 

 

 

The Chief Executive’s Department has written informing that the County Council has recently published the Annual Performance Report. 

 

The report has been provided on CD-Rom only in a bid to reduce costs. A copy is available for members to view at the office. 

 

Council resolved to note the report. 

 

 

134/02/10Cl: 

1. 

 

 

 

 

2. 

 

COUNCIL REPORTS 

Chairman’s Report 

 

 

 

 

Clerk’s Report 

 

 

 

Councillor T Richards gave a verbal report covering attendance at the Dartford Association of Town & Parish CouncilsStone Triangle Association and the Bluewater Forum 

 

The Clerk had no report to make. 

 

135/02/10/Cl: 

 

TO CONCLUDE ITEMS FOR THE NEXT AGENDA 

 

Councillor Wise requested that an item regarding the condition of roads in the parish be included on the next agenda.                        

 

The Clerk confirmed that this falls under the remit of the Planning, Environment & Transport Committee and would be included on a future agenda once feedback had been received from Kent Highways. 

 

 

136/02/10Cl: 

 

EXCLUSION OF PRESS & PUBLIC 

 

It was resolved that, pursuant to section 1 (2) of the public bodies (admission to meetings) act 1960, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following items 

 

 

 

137/02/10Cl: 

 

TO DISCUSS THE INCREASING PROBLEM OF FLY-TIPPING AT COTTON LANE 

 

 

 

A portfolio of pictures of recent fly-tipping at Cotton Lane was provided for member’s perusalColin Newmarch, Senior Enforcement Officer at Dartford Borough Council also attended the meeting to provide supporting information on the problem and discuss potential strategies. 

 

It was resolved that discussions would continue between authorities to conclude appropriate strategies to address fly-tipping problems. 

 

 

138/02/10Cl: 

 

 

 

TO APPROVE COUNCIL CAMPAIGN TO ADDRESS DOG-FOULING 

 

 

 

The council has received several complaints recently regarding dog-fouling across the parish 

 

Discussion recently took place between parish and borough council officers and the neighbourhood policing team in a bid to identify various strategies to deal with this problem. 

 

Members were presented with proposals for a dog-fouling campaign and requested to give consideration to and conclude activities in order that a campaign can be activated. 

 

It was resolved that the council proceed with the dog foul campaign as outlined at Appendix A.   

 

     

 

There being no further business the Chairman closed the meeting at 8.32pm. The next meeting of the council will be held on Wednesday 10 March 2010.